Executive Assistant - Investment Management - NYC - Hybrid - up to $125K base

A leading investment management firm is seeking an Executive Assistant to support its growing Investment team. This is an excellent opportunity for an experienced Executive Assistant in the financial services industry to join a collaborative environment and support senior-level professionals in a fast-paced, global organization.

Responsibilities: 

• Manage complex calendars and proactively coordinate meetings across multiple time zones

• Coordinate internal and external meetings, offsites, and special events

• Arrange domestic and international travel, including detailed itineraries and accommodations

• Prepare and submit expense reports and review/approve expenses on behalf of the team

• Build strong relationships with internal and external stakeholders

• Provide cross-coverage and backup support to other Executive Assistants and leadership teams

• Assist with ad hoc projects and special initiatives for the team and broader firm leadership

• Identify opportunities to improve processes and leverage technology to create efficiencies

Qualifications:

• 3+ years of Executive Assistant experience in a complex, professional environment; investment management experience preferred

• Bachelors degree required

• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, OneNote, and PowerPoint

• Highly organized with excellent attention to detail and the ability to manage competing priorities

• Strong communication and interpersonal skills with a high level of professionalism and discretion

• Proactive, resourceful, and comfortable solving problems in a fast-paced environment

• Ability to work under tight deadlines and adapt to last-minute changes

• Ability to work 4+ days per week in the NYC office under the firm's current hybrid policy