Legal Billing Specialist

Legal Billing AuditorAudit legal invoices across all AHS-appointed law firms (>$10M annual spend) to ensure accuracy, compliance with billing guidelines, adherence to approved rates, and alignment with budget expectations. Validate rate structures for attorneys and staff with external firms and ensure ongoing compliance with negotiated terms. Assess billing entries for reasonableness based on claim complexity, litigation phase, and scope of work; proactively pursue reductions or adjustments where appropriate. Confirm that work is performed by the appropriate level of professional (partner, associate, paralegal) to optimize cost efficiency. Manage and respond to billing appeals from outside counsel; secure required approvals from Claims leadership or in-house counsel for any guideline exceptions. Partner directly with law firms to obtain supporting documentation necessary to complete invoice audits. Conduct annual review of AHS billing guidelines to identify opportunities for enhanced efficiency, cost containment, and process improvement. Evaluate and support implementation of third-party e-billing or audit platforms to streamline invoice review (e.g., identification of rate discrepancies, duplicate billing, budget overruns, and calculation errors). Generate and analyze reporting on firm utilization, guideline compliance, spend trends, and cost savings achieved through the billing audit process.Invoice Processing & Financial OperationsReceive, review, and validate invoices from law firms and third-party vendors for accuracy and completeness. Resolve discrepancies through direct coordination with vendors and internal stakeholders. Process payments in Oracle in accordance with established timelines and ensure proper cost center allocation. Identify workflow inefficiencies and recommend process improvements to enhance operational performance. Maintain strict confidentiality of financial and legal billing information.Captive Insurance ReconciliationObtain and review monthly financial reports from AHS Finance detailing payments on behalf of AHS Insurance Co., Ltd. Validate cost center allocations and correct any misclassified or improperly recorded transactions. Record legal expenses and claim payments within the Origami claims module to support accurate financial reconciliation, error detection, and fraud prevention. Complete monthly reconciliation activities by the 15th of each month in alignment with reporting deadlines.QualificationsBachelor's Degree preferred 2 plus years of law firm billing experience Ability to prioritize tasks in a fast-paced, multi-project environment and manage time effectively to meet deliverables. Proficient in the use of Microsoft Office Applications Strong understanding of legal billing practices Excellent written and verbal communication skills Detail oriented with the ability to review and analyze large amounts of data Excellent analytical and problem-solving skills to detect billing errors Self-motivated and interested in learningAbout UsAt Atlantic Health, our promise to our communities is; anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:Atlantic Health Morristown Medical Center, Morristown, NJAtlantic Health Overlook Medical Center, Summit, NJAtlantic Health Newton Medical Center, Newton, NJAtlantic Health Chilton Medical Center, Pompton Plains, NJAtlantic Health Hackettstown Medical Center, Hackettstown, NJAtlantic Health Goryeb Children's Hospital, Morristown, NJAtlantic Health CentraState Healthcare System, Freehold, NJAtlantic Medical GroupAtlantic Visiting NurseAtlantic Mobile HealthAtlantic RehabilitationWe have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group.We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:Chosen for 17 years by Fortune as one of the magazine's "100 Best Companies to Work For."Atlantic Health Morristown and Atlantic Health Overlook Named by Newsweek as two of the "World's Best Hospitals" in 2026.Atlantic Health Morristown and Atlantic Health Overlook ranked within the top three hospitals in New Jersey by U.S. News & World Report's 2025-2026 Best Hospital rankings.Atlantic Health scored four "A" grades by The Leapfrog Group in its Fall 2025 Hospital Safety Grades, performance measures reflecting errors, accidents, injuries and injections, as well as systems hospitals have in place to prevent harm.Atlantic Health Morristown and Atlantic Health Overlook are New Jersey's only hospitals to be named among America's 50 Best hospitals by Healthgrades in 2026.Named by Becker's Healthcare as one of the "165 Top Places to Work in Healthcare – 2026.Atlantic Health Morristown, Atlantic Health Overlook, Atlantic Health Chilton and Atlantic Health Newton all Forbes Top Hospitals for 2026.Named by Newsweek as one of America's Greatest Workplaces for Inclusion & Diversity 2025.Atlantic Health rated LEVEL 9 - 2025 CHIME Digital Health Most Wired.Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:Team Member BenefitsMedical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)Life & AD&D Insurance.Short-Term and Long-Term Disability (with options to supplement)403(b) Retirement Plan: Employer match, additional non-elective contributionPTO & Paid Sick LeaveTuition Assistance, Advancement & Academic AdvisingParental, Adoption, Surrogacy LeaveBackup and On-Site ChildcareWell-Being RewardsEmployee Assistance Program (EAP)Fertility Benefits, Healthy Pregnancy ProgramFlexible Spending & Commuter AccountsPet, Home & Auto, Identity Theft and Legal InsuranceNote: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.EEO STATEMENTAtlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran