Human Resources Coordinator- Hybrid Remote

Job Description

Job Description

 

HR Coordinator- Hybrid Remote

Location: Torrance, California (On-site)
Department: Human Resources
Reports To: HR Director

About the Role

The HR Coordinator supports the day-to-day administration of core Human Resources programs and processes, including HRIS data management, benefits administration, compliance and recordkeeping, onboarding/offboarding processing, leave administration, and HR reporting.

As OKSI is a cleared defense contractor, this position requires strict attention to confidentiality, data security, and regulatory compliance.

After an initial training period, a hybrid "office/home" work-schedule will be assigned based on the business needs of the organization. 

What You’ll Do

• Maintain accurate and up-to-date employee records in the HRIS, including personal data changes, job/pay changes, and organizational structure updates.
• Process new hire paperwork, including Form I-9 completion/E-Verify, benefits enrollment forms, and required company policy acknowledgments.
• Coordinate offboarding administration, including final documentation, system deactivation requests, and exit paperwork processing.
• Administer employee benefits programs (medical, dental, vision, 401(k), FSA/HSA, life/disability), including enrollments, changes, terminations, and vendor billing reconciliation.
• Serve as a point of contact for benefits-related questions and coordinate with brokers/carriers to resolve administrative issues.
• Support leave of absence administration (FMLA, CFRA, PDL, ADA accommodations, workers' compensation) by tracking eligibility, correspondence, and required notices.
• Coordinate logistics for company-wide HR programs such as open enrollment, training sessions, performance review cycles, and company events.
• Maintain and audit personnel files, I-9 files, and confidential HR records in accordance with recordkeeping and retention requirements.
• Respond to employment verification requests and unemployment claims.
• Assist in drafting, updating, and distributing HR policies, forms, and the employee handbook under the direction of the HR Director.
• Support internal audits related to HR compliance (e.g., I-9 audits, OFCCP/AAP recordkeeping) as directed.
• Perform other HR administrative duties as assigned.

What You’ll Bring

• Strong knowledge of HRIS systems and Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent organizational skills and high attention to detail, particularly with confidential and sensitive data.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Discretion in handling confidential personnel and company information.

Education & Experience

• Bachelor's degree in Human Resources, Business Administration, or related field preferred; equivalent combination of education and experience considered.
• 2+ years of experience in an HR administrative, coordinator, or generalist support role.
• Experience supporting HR functions within a government contracting or cleared-facility environment is a plus.
• PHR, SHRM-CP, or equivalent certification is a plus.

A Few Additional Requirements

As a cleared defense contractor, OKSI requires that this position be filled by a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual) as defined by ITAR/EAR.

Candidates must be able to successfully pass a background check as a condition of employment and obtain and maintain any facility access authorization required for the role.