Executive Assistant - Floater

Software Guidance & Assistance, Inc., (SGA), is searching for an Executive Assistant - Floater for a CONTRACT assignment with one of our premier Financial Services clients in Menlo Park, CA .

Responsibilities:

• Responsible for providing back-up support to various teams in the San Francisco office which will require being familiar with each Assistant's workload to provide appropriate coverage.
• During back-up coverage, assist executives with a wide range of administrative and executive support-related tasks in a timely manner with high performance and accuracy.
• Provide afternoon coverage of the reception desk on a rotational basis and potentially EA support to junior executives.
• Translate requests and requirements into achievable goals and manage the process through which these objectives are met.
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives' notes and directives Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
• Handle planning logistics for domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
• Manage and Monitor Executives' calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
• Liaise with portfolio organizations, investors, guests, and all the client's personnel in professional and courteous manner adhering to the client's culture and values statements
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences, using this information only in the course of performing your job for the client.
• Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked
  
  
  

Required Skills:

• Ability to manage highly sensitive, confidential information with complete discretion
• Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
• Excellent written communication and research skills
• Extensive experience managing complex and fluid calendars
• Excellent organizational skills to support the productivity of the whole team (i.e., filing systems, trackers, contacts)
• Critical thinker; excellent judgment; proactive and able to anticipate Executive's needs
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm's core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
  
  
  

Preferred Skills:

• Four plus years' experience as an Executive Assistant; college degree preferred
• Financial industry knowledge highly desirable
  
  
  

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.