Administrative Services Coordinator

Job Description The Department of Medicine at SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Assistant / Faculty and Staff Coordinator. The successful candidate will: Process and coordinate appointments, promotions, evaluations and terminations for the department's faculty and staff. Maintain departmental files for all salaried and voluntary department personnel. Manage and organize the departments CAPQ and alternate route committee. Perform internal and external liaison role in regard to faculty issues, tracking responses to inquiries made by Chair, Faculty and other various resources. Assist in the continued organization of the department's administrative office. Perform functional relationships with all internal and external offices and departments at Downstate. Interact with the Department financial office for all financial matters. Write letters on behalf of Administrator and Chair. Work closely with Department chair, chiefs, administrators and Practice Plan Manager. Coordinate offer letters for new faculty members. Manage internal systems to facilitate personnel payroll changes. Process faculty verifications and recertification for DHSU. Work closely with administrator on all administrative issues. Work closely with UHD/COM and DHP to review, prepare and submit COM and UHD budget. Assist project investigators with administrative paperwork for research foundation. Coordinate Medical Board credentialing applications and reappointments. Perform additional duties and responsibilities as assigned by the administrator and chairman. Responsibilities Process and coordinate appointments, promotions, evaluations, and terminations for the department's faculty and staff. The faculty and staff coordinator maintains departmen1BJ files for all salaried and voluntary departmeo1al personnel. Manage and organize the departments' CAPQ and alternate route committee. Perform internal and external liaison role in regard to faculty issues, tracking responses to inquiries made by the Chair, faculty, and other various resources. This position is instrumental in assisting in the continued organization of the department's administrative office. The coordinator must have a functional relationship with all internal and external offices and departments at Downstate. Interact with the department financial office for all financial matters. Write letters on behalf of the Administrator and Chair. Works closely with department Chair, chiefs, administrators and Practice Plan Manager. Coordinating offer letters for new faculty members. Manage internal systems to facilitate personnel and payroll changes. Process faculty verifications and recertification for DHSU. Work closely with Administrator on all administrative issues. Works closely with UHD/COM/& DHP to review, prepare and submit COM and UHD budget Assist project investigators with administrative paperwork for research foundation. Coordinate Medi Board credentialing applications and reappointments. Additional duties and responsibilities as assigned by the administrator or chairman. Perform departmental duties while working from home on approved telecommuting days. Qualifications Required Qualifications Bachelor's Degree, Or, a minimum of 5 years of administrative experience in an academic and clinical setting. Microsoft Office Suite proficiency (Outlook, Word, Excel, and PowerPoint, Access). Excellent communication skills and ability to efficiently prioritize and complete workload within time constraints. Or a satisfactory equivalent combination of experience, training and education to the above. Preferred Qualifications Familiarity with Downstate AE, BI, Oracle and Cactus system. About Us Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors. Executive Order Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at View phone number on click.appcast.io or via email at View email address on click.appcast.io. Equal Employment Opportunity SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws. Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at View email address on click.appcast.io. #J-18808-Ljbffr