Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily operations for the accounting team in Plymouth, Massachusetts. This Long-term Contract opportunity is ideal for someone who enjoys keeping records organized, handling routine office tasks, and responding professionally to customer questions. The role offers part-time hours of approximately 15 to 20 hours per week, with availability needed each weekday morning.

Responsibilities:
• Maintain organized records by processing, filing, and updating customer documents and payment-related paperwork.
• Support accounting activities by handling accounts payable and accounts receivable filing in an accurate and timely manner.
• Respond to incoming customer inquiries with professionalism and route questions to the appropriate team when needed.
• Open, sort, and distribute incoming mail to help keep office communications running smoothly.
• Scan and archive documents so that files remain accessible and up to date.
• Perform general administrative support tasks, including data entry and other day-to-day office assistance.
• Assist with front-office and receptionist-style duties as needed to support the broader team.• Prior experience in administrative support, office coordination, reception, or a similar clerical role is helpful.
• Comfortable performing accurate data entry, document filing, and scanning tasks in a fast-paced office setting.
• Strong verbal communication skills with the ability to handle inbound customer inquiries courteously and efficiently.
• Reliable availability to work 15 to 20 hours per week, Monday through Friday, during morning hours.
• Ability to stay organized, manage routine paperwork, and maintain attention to detail.
• Basic computer proficiency and willingness to learn QuickBooks through on-the-job training.
• No specific certifications are required for this position.