Accounting Admin Assistant

Job Description

Job Description

Accounting Administrative Assistant

Location: Green Bay, WI
Pay: $18.00–$21.00/hour, depending on experience
Schedule: Monday–Friday | 8:00 AM–5:00 PM
Hire Type: Try Before Hire
Work Setting: 100% Onsite

Position Overview

We are seeking an organized and detail-oriented Accounting Administrative Assistant to support day-to-day accounting and office operations. This position is ideal for someone who enjoys variety and is comfortable balancing accounting responsibilities, administrative support, customer service, and occasional HR assistance .

The ideal candidate will have experience with QuickBooks, accounts payable/receivable, reconciliations, and Excel and be comfortable managing multiple priorities in a fast-paced office environment.

What You'll DoAccounting & Payroll Support

• Support accounts payable and accounts receivable functions
• Match purchase orders and enter bills and credit card transactions into QuickBooks
• Enter deposits, handle checks, and maintain accurate financial records
• Assist with customer invoicing, including down payments
• Reconcile bank and credit card statements
• Prepare commission statements and lien waivers
• Complete credit applications and maintain W-9 and insurance documentation
• Review company gas card transactions and identify discrepancies
• Review employee timesheets for missing punches, unusual hours, and other discrepancies before payroll
• Complete weekly spreadsheets, reports, and management scorecards

Administrative & Office Support

• Answer incoming calls and direct them to the appropriate team member
• Greet customers and visitors and assist with basic questions
• Provide general showroom support when sales staff are unavailable
• Manage incoming and outgoing mail and general front-office responsibilities
• Maintain office supply inventory and coordinate orders
• Prepare spreadsheets, reports, meeting agendas, and other documentation for management
• Take meeting notes as requested
• Assist with company events and other administrative projects

HR & Operational Support

• Serve as backup support for HR, including preparing new-hire paperwork and assisting with onboarding when needed
• Help maintain employee attendance records
• Review and organize production and installation work-order documentation
• Upload drawings and provide administrative support to the estimating and design teams
• Assist with basic marketing needs, including organizing project photos and helping prepare social media content
• Help maintain an organized and professional showroom and office environment

What We're Looking For

• Previous accounting, bookkeeping, administrative, or office support experience
• QuickBooks experience strongly preferred
• Experience with accounts payable and/or accounts receivable
• Proficiency with Microsoft Excel , including spreadsheets and basic formulas
• Understanding of basic accounting principles, reconciliations, and financial documentation
• Strong data-entry skills with a high level of accuracy
• Excellent organization and time-management skills
• Ability to manage multiple responsibilities and changing priorities
• Professional communication and customer-service skills
• Strong attention to detail and ability to identify discrepancies

Work Environment

This is a 100% onsite position working in a professional office and shop environment. The role is fast-paced and requires frequent use of computers, phones, and other standard office equipment. Workloads may increase during month-end, year-end, and other busy accounting periods.

The position may occasionally require lifting office supplies or materials weighing up to approximately 20 pounds.

ABR Employment Services is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veterans' status.PandoLogic. Keywords: Accounting Administrator, Location: Green Bay, WI - 54305 , PL: 604188640