Office Administrator

Job Description

Job Description

Partners Personnel is now seeking an experienced Office Administrator in Milpitas CA.

Pay Rate: $22.00-$24.00/hour

Schedule: 8:00am - 5:00pm, Mon-Fri

The Office Administrator is a key member of the team, responsible for ensuring the smooth and efficient operation of the recruiting office.

Key Responsibilities of the Office Admin:

• Manage front desk operations, including greeting candidates and visitors and answering a high volume of phone calls.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Perform administrative duties such as filing, typing, scanning, and data entry.
• Order and maintain office supplies and manage office equipment, ensuring all systems are functioning properly.
• Sort and distribute incoming mail and packages, and prepare outgoing mail.
• Assist with other administrative and office-related duties as needed.
• Assist with candidate onboarding, including preparing paperwork and entering new hire information into the applicant tracking system (ATS).
• Coordinate and schedule interviews between candidates and hiring managers.
• Update candidate statuses and information in the database to ensure accuracy.
• Assist recruiters with sourcing candidates and posting job advertisements on various platforms, including social media.
• Maintain and update employee and candidate records in a confidential manner.

Qualifications:

• Fluency in English and Spanish, with excellent verbal and written communication skills in both languages.
• Proven experience in an office administrator, administrative assistant, or recruiting assistant role.
• Exceptional proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time management, and multitasking skills.
• Ability to work independently with little supervision while also being a collaborative team player.
• High level of attention to detail and ability to handle confidential information with discretion.

At Partners Personnel, we deliver more to every employee and client we serve. Our team of staffing industry experts is dedicated to helping our employees advance their careers while connecting our clients with the nation’s top talent. Experience the difference of staffing made personal at Partners Personnel

Company Description

At Partners Personnel, we deliver more to every employee and client we serve. Our team of staffing industry experts is dedicated to helping our employees advance their careers while connecting our clients with the nation’s top talent. Experience the difference of staffing made personal at Partners Personnel