Accounts Receivable Specialist

Job Description

Job Description

Position Overview

As an Accounts Receivable Specialist, you will play a crucial role in managing our financial transactions and ensuring accurate records of receivables.

Duties and responsibilities

· Maintain an up-to-date billing system.

· Conduct daily CIT bank reconciliation to ensure timely and accurate reconciliation of bank statements (Or other Factoring companies as appropriate).

· Follow up on, collect, and allocate payments.

· Carry out billing and reporting activities according to specific deadlines.

· Monitor customer account details for non-payments, delayed payments, and other irregularities.

· Research and resolve payment discrepancies.

· Review AR aging to ensure compliance.

· Process adjustments for sales discounts, allowances, and co-op protection.

· Providing support for the sales team’s administration and management as needed.

Qualifications

• Proficiency in MS Office Suite, especially Excel.

• Experience with accounting software like NetSuite and QuickBooks is advantageous.

• Must have experience in retail/e-commerce accounting procedures, particularly in billing.

• Minimum of two years of accounts receivable experience.

• Strong Excel skills (Pivot Table, Lookup) and familiarity with standard accounting procedures.

• Ability to manage multiple large data payments and prioritize effectively.

• Bilingual in English and Mandarin is a plus, but not necessary.

• Positive and professional demeanor

• Excellent written and verbal communication skills

Required Experience and Requirements

· Accounting and/or Accounts Receivables experience (Retail, E-Commerce, and/or Call Center experience) required.

· Prior experience in payment processing and applying payments required.

· Medium to large account experience highly beneficial.

· Business proficiency in English, written and spoken.

· High School Diploma or equivalent.

· Legally eligible to work in the U.S.

· Must be proficient in usage of the internet and MS Office - Word, Outlook, and Excel. Experience with NetSuite beneficial.

Working conditions

Must be able to work in an office environment and interact with co-workers to exchange information relating to products, orders, invoices, customers, and partners. May be required to work additional shifts including evening and weekends.

Physical requirements

Must be able to remain in a stationary position 50% of the time. The person in this position needs to occasionally move about inside the office to access filing cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. The person in this position frequently communicates with customers and partners who have inquiries about products, orders, and invoices. Must be able to exchange accurate information in these situations. Occasionally moves files and small equipment weighing up to 25 pounds around the office or warehouse environment as needed.

Direct reports

This position need to report to accounting manager.

Job Type

Hourly – Full Time

Beginning with one factory in 1988 and opening a second factory in November 2020 Nine Stars doubled capacity for production. With multiple shipping points in North America, Nine Stars proudly provides “Best in Class” support to the largest retailers in the world and their customers in both National and private label brands. The Global Sales office opened in 2005, and is currently located in Ontario, California.
As the inventors of the touchless motion sensor trash cans, Nine Stars is a leader in this field, with as strong product development and marketing team. Whether Ecommerce, or Brick and Mortar retail, Nine Stars can supply an assortment of trash cans both motion and pedal activated.

Company Description

Beginning with one factory in 1988 and opening a second factory in November 2020 Nine Stars doubled capacity for production. With multiple shipping points in North America, Nine Stars proudly provides “Best in Class” support to the largest retailers in the world and their customers in both National and private label brands. The Global Sales office opened in 2005, and is currently located in Ontario, California.\r\nAs the inventors of the touchless motion sensor trash cans, Nine Stars is a leader in this field, with as strong product development and marketing team. Whether Ecommerce, or Brick and Mortar retail, Nine Stars can supply an assortment of trash cans both motion and pedal activated.