Administrative Assistant

Administrative AssistantCenter for Family Life (CFL) is seeking an Administrative Assistant to provide administrative and data-entry support to CFL's various programs. The Administrative Assistant is responsible for keeping accurate participant records, recording data in a timely manner, and assisting clients and guests who visit our reception or call our office.Specific responsibilities include, but are not limited to:Recording client and participant information in our databaseIdentifying errors, omissions, and inconsistencies in the data and reporting them to the Data and Impact ManagerHandling client and participant information responsiblyMaintaining client and participant files up to date and organizedAssisting clients, vendors, and guests coming to reception or calling our officeMaintaining wait lists for specific programsReceiving and sorting mail and packagesMaintaining our phone directory up to dateDistributing gift cards and checksOrdering supplies and restockingMaking announcements over the PA system and supporting fire drillsOther clerical tasks assigned by the Data and Impact Manager, Office Manager, or CFL leadershipQualifications:High School or Equivalency Diploma required; bachelor's degree preferredAt least one year of experience in an office setting requiredFast typing skills; knowledge of touch typing is strongly preferredIntermediate knowledge of word processing software (MS Word) and spreadsheets (MS Excel)Strong written and oral communication skillsStrong customer service skillsGreat attention to detail and excellent organizational skillsFlexible, with the ability to pivot between tasks and respond to new prioritiesWorks well independently as well as part of a teamWilling to learn new skills and open to giving and receiving feedbackInterested in social and economic justiceExperience with databases is a plusBilingual in Spanish or Mandarin preferredRelationship with others:Must build and maintain positive, professional interactions with clients, vendors, co-workers, partners, guests, and all community membersMust have a strong sensitivity to cultural differences among staff, clients, and community membersMust possess a strong belief in people's ability to grow and changeMust always present oneself professionally and demonstrate appropriate boundaries with teens, parents, co-workers, vendors, partners, and guests.Working conditions:Work is conducted in an office setting with shared spaces, alternating between the reception desk and a shared officeSignificant time is spent at a desk using a computer.Fast-paced, high-energy, and highly collaborative environment supporting multiple CFL programs and administrative functionsBenefits:Medical, dental, vision, and life insurance benefits along with the opportunity to participate in additional voluntary life insurance, disability insurance, and a flexible spending account403(b) retirement plan, including employer match and employer non-elective contribution at the employer's discretion12 holidays, 2 floating holidays, and up to 20 paid vacation days per year; one paid sick day per monthWork schedule:This is a full-time position based in Brooklyn, NY. The weekly schedule will be discussed with the supervisor upon hire.NYC Equal Employment Opportunity Statement:It is the Agency's policy to provide equal employment opportunity for all applicants and employees. Center for Family Life in Sunset Park does not unlawfully discriminate on the basis of actual or perceived race, sexual and reproductive health decisions, height and weight, color, religion, religious creed, sex, sexual and reproductive health decisions, gender, gender identity, gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws. Consistent with the law, CFL also makes reasonable accommodations for disabled applicants and employees; for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth, or related medical conditions; for employees who are victims of domestic violence, sexual assault, or stalking; and for applicants and employees based on their religious beliefs and practices.