Administrative Specialist

Senior Administrative Assistant-Full-Time Day's Senior Administrative Assistant AA TH Fort Worth, Full-time, Days Bring your passion to Texas Health so we are Better + Together Work location: Texas Health Fort Worth 1301 Pennsylvania Ave TX 76104 Work hours: Full-time, 40 hours/week, Monday Friday 8:30 am 5:00 pm, may require earlier or later hours occasionally Department Highlights Provide assistance to the Chief Executive Staff. Work with a great team. Potential for growth. At Texas Health Fort Worth, we take seriously our mission to improve the health of those in our community. We are a 707-bed, Magnet-designated, full-service hospital serving our community since 1930. Our location in Fort Worth provides convenient care to the residents of Fort Worth and the surrounding areas. If you're looking for cardiovascular care, high-risk obstetrics, gynecology, neurosciences, sports medicine and emergency medicine, we've got it. Plus, we're an accredited Cycle III Chest Pain Center, an Emergency Center of Excellence and provide gynecology, neonatal intensive care, respiratory therapy and orthopedic medicine. And talk about award winning. Texas Health Fort Worth is Joint Commission-certified in both Heart Failure and Chest Pain, a Comprehensive Stroke Center, an Acute Heart Failure Center, a Level II Trauma Center, a designated Magnet hospital and the Best Place to Have a Baby in Tarrant County. We are a top-notch choice in North Texas for emergency services, women's services, cardiac care and much more. As part of the Texas Health family, we employ over 24,000 employees and are among the areas top five largest employers. Come be a part of our exceptional team as we continue to provide outstanding care and deliver award winning results. You belong here. Qualifications Here's what you need High School Diploma or equivalent required Five years in support of a department, supervisor or projects required. Prefer previous experience as an assistant supporting a leader(s) and the department Skills Advanced office software applications skills and experienced user of office and desktop publishing applications e.g. power point, Excel spreadsheet creation, and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Teams. Proven experience producing various forms of business correspondence - e.g. business letters, memos, written and statistical report documentation for production. Proven mathematical skills to collect, manipulate and analyze financial or statistical data. Good project management and organization skills. Excellent verbal, written communications and interpersonal skills. Ability to give instructions and clearly explain any type of problems or situations. What you will do: Relieve management of daily operational problems by responding to mail or telephone inquiries or seeking the appropriate personnel for resolution. Build relationships with vendors, customers or other internal departments to complete projects or obtain services. Performs simple research, data collection and/or data entry into databases e.g. time and labor. Responsible for data integrity of unit databases, reports or documents. Creates routine draft or final written correspondence for management review. Uses advanced software applications e.g. spreadsheets, graphics, databases to collect, manipulate or report information for department projects, meetings or presentations. Participate in documentation development or information research. Responsible for entering information, articles, or reports into department or functional web sites. Responds to routine correspondence not requiring supervisors' attention. Participates in functional, unit or project budgetary processes by assisting with data collection, reporting/tracking accounts payable/receivables, payroll and analyses. With management approval, has limited funds disbursement authority. Responsible for researching department payroll issues, time and attendance tracking, equipment oversight, I/S or purchasing activities. Tracks completion schedule or communicate information/instructions for projects. Responsible for events planning which involves facilities, personnel, travel itineraries, speakers, or scheduling department meetings. Participates in creating or packaging presentation documentation or materials for meetings, education in-service classes or marketing activities. Performs initial analysis of information for staff or management. Performs in a work leadership role as part of a team project or as a lead person within the department or special committee(s). Other duties as assigned. Additional perks of being a Texas Health Employee Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student Loan forgiveness as well as several other benefits. A supportive, team environment with outstanding opportunities for growth. At Texas Health, our people make this a great place to work every day. Our inclusive, supportive, excellence-driven culture make Texas Health a place you'll love to call home. Learn more about our culture, benefits, and recent awards Primary Location Fort Worth Job Clerical/Admin Organization Texas Health Fort Worth 1301 Pennsylvania Ave TX 76104