Administrative / Office Assistant

Administrative Assistant

Arquitectonica is an award-winning, design-focused architecture and planning firm with a worldwide practice of 500+ employees located in nine offices. Our Miami Office is seeking an Administrative Assistant with a minimum of 3 years' experience to join our team.

Roles and Responsibilities:

• Manages and maintains the PM's calendar and all scheduling in real-time preventing conflicts
• Prioritizing emails and phone calls, gathering documents to prepare for meetings, and taking meeting minutes
• Help manage the day to day production on specific projects to help team meet deadlines accurately
• Effectively filtering and coordinating internal and external requests
• Provide general support to visitors
• Develop and maintain a filing system, typing, copying, scanning, binding, etc.
• Maintain contact lists
• Handle confidential information with absolute discretion
• Reception support during breaks, days off or sick days. Daily schedule is from 9 AM - 6 PM.

Minimum Requirements:

• High School Diploma or equivalency
• Minimum three years of administrative support experience preferably in the A/E industry.
• Candidate must have excellent written and verbal communication skills and possess a strong desire to excel in a fast paced, challenging and client-focused environment.
• Strong organizational skills
• Ability to interact with senior management, external client organizations and vendors on a professional level.
• Must be proficient in Microsoft Office (Word, Excel); Bluebeam Revu and Adobe knowledge a plus
• Experience in various technology platforms such as SharePoint, GoToMeetings or Zoom
• Bilingual - English & Spanish is preferred

Employee Benefits & Perks:

• 401K
• Flexible paid vacation
• Parking included