Administrative Assistant

Job TitleMaintain a presence and professional atmosphere at the Lindon Fulfillment Center Reception desk to better serve our Employees, Wellness Advocates, Vendors and Visitors.Job ResponsibilitiesSupport the leadership at LFC, Director, Senior Director VP and Executive VP as needed.Greet employees, consultants and other visitors, directing them to respective meetings, areas, or peoplePreparing meeting minutes, meeting notes and internal support materialsCoordinating between departments and operating units in resolving day-to-day administrative and operational problemsAnswer and direct phone callsOffer knowledgeable information about the company to visitorsSchedule conference rooms, and help facilitate group meetingsSchedule and manage tours and tour requestsManage visitor WIFI for guests and groupsPickup pay checks and coordinate handing them out with securityManage LFC mailCoordinate with corporate HR on events, passes, and any other items as needed.Facilitate LFC culture through managing and planning the community outreach program, LFC fun committee, monthly EOM announcements and the monthly birthday treatManage the ordering and stocking of supplies, treat cupboard, breakroom and office supplies.Order items needed to support LFC and each department, ensure purchases are coded to the proper cost center and GL.Manage and organize the employee of the month and employee of the quarter programsManage department expense reporting and assist with budget reconciliationAssist in the Estore and mail room as neededSchedule and facilitate monthly Global Logistics, doTERRA one and other meetings.Coordinate with legal to ensure contracts are saved and managed in Agiloft and SharePoint.Performs all other responsibilities as directedJob QualificationsHigh School Diploma or equivalent required, some college preferredPassionate about doTERRA and knowledgeable about the culture we strive to trained in customer servicePositive, happy attitude towards people and the publicAble to get along with others in a team environment Ability to communicate professionally and effectivelyExcellent organizational skills and ability to multi-task Displays integrity with all aspects of job performance, including upholding all company policies Strong analytical skillsAble to maintain confidentialitydoTERRA International, LLC. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, protected veteran status, or disability.