Health Plan and Operations Manager

Job Description

Job Description

Imagine a center where our seniors can receive transformative health care that will allow them to age at home and in their communities. 

At Asian Health Services, we recognize that so many of our elderly patients continue to struggle to get the care they need because of challenges that go beyond the walls of the clinic.

To address these gaps, we’ve found a solution and model of care that integrates the quality care our elders receive at our health center with the most comprehensive support system, like transportation, culturally-inclusive meals, and social activities, our elders deserve.

We are building a  Program of All-Inclusive Care for the Elderly (PACE) to bring life-changing, culturally competent care to low-income seniors—supporting them as they age safely and with dignity, right in their communities. Based on the PACE model, SpringLight Health will offer coordinated medical care, transportation, meals, social activities, medication management, and caregiver support—all tailored to each individual’s needs.

Learn more by visiting our website here.

Job Summary: 

This role presents an exciting opportunity for a detail-oriented, operationally strong professional to support the build-out and day-to-day functioning of health plan operations for a new PACE program. The Manager will be responsible for executing and coordinating key operational workflows across claims, enrollment, provider relations, pharmacy support, and care coordination, working closely with senior leadership to ensure compliance, vendor performance, and participant-centered service delivery.

Essential Job Functions

Health Plan Administration

• Support day-to-day health plan administration functions across claims, enrollment, provider operations, and care coordination workflows
• Assist in developing and maintaining SOPs, escalation pathways, and performance tracking processes
• Monitor operational workflows and flag issues for timely resolution

Claims, Encounter & Vendor Coordination

• Coordinate with delegated TPA and vendor partners on claims adjudication and payment workflows
• Track pended and paid claims and support operational issue resolution
• Assist in ensuring accurate and timely encounter data submission to DHCS and CMS
• Support reconciliation and reporting activities related to encounter submissions, enrollment, and risk scores
• Coordinate with Finance on claims reconciliation and operational financial reporting

Enrollment & Eligibility Operations

• Manage participant enrollment and disenrollment workflows, including CMS and DHCS submission tracking
• Support Medi-Cal and Medicare eligibility verification and redetermination processes
• Identify and escalate enrollment-related issues to ensure eligibility continuity for participants
• Supervise, coach, and develop Intake Coordinator(s) and Outreach and Enrollment Coordinators; set clear expectations, provide feedback, and support professional growth.
• Coordinate intake team staffing, coverage, and workload balancing to ensure timely response to referrals and completion of enrollment milestones.
• Establish and maintain standard work, training, and job aids for intake workflows; onboard new team members as the program scales.

Provider Network & Relations

• Support provider network operations including provider data maintenance, credentialing coordination, and access management
• Serve as an operational point of contact for provider relations, issue resolution, and escalation workflows
• Monitor network adequacy and service level concerns, escalating as appropriate

Pharmacy & Part D Support

• Coordinate day-to-day pharmacy operations and support PBM relationship management
• Assist with formulary administration activities and pharmacy vendor performance monitoring
• Support operational preparation for annual Part D bid processes alongside Finance and external consultants

Care Coordination & Referral Operations

• Coordinate centralized referral workflows and external appointment scheduling processes
• Ensure timely specialty scheduling, visit note retrieval, and participant follow-through
• Collaborate with Clinical Operations and IDT teams on care transitions and participant access issues

Regulatory & Compliance Support

• Support operational readiness activities for CMS and DHCS requirements
• Maintain SOPs, operational documentation, and reporting processes in an audit-ready state
• Assist with audit preparation and delegated oversight coordination

Cross-Functional Coordination

• Partner with Finance, Compliance, Quality, and Clinical Operations on shared workflows and escalations
• Support DHCS/CMS operational requests and reporting activities
• Communicate participant access barriers and operational gaps to appropriate stakeholders

Team & Operational Support

• May oversee one or more operational staff or coordinators as the team grows
• Contribute to workforce and process improvement initiatives as census scales

Minimum Qualifications

• Bachelor's degree in Business, Accounting, Finance, Healthcare Administration, or related field
• 3+ years of managed care, health plan, IPA, MSO, or PACE operational experience
• Working knowledge of Medi-Cal, Medicare, and/or dual-eligible populations
• Experience with claims, enrollment, provider operations, or delegated vendor coordination
• Familiarity with CMS and DHCS regulatory requirements
• Comfort operating in evolving, build-as-you-go environments preferred

Preferred Qualifications

• Master's degree in Business Administration (MBA), Health Administration (MHA), or related field
• Supervisory or lead experience in health plan operations
• Experience in a startup or high-growth healthcare environment
• Strong attention to detail and follow-through
• Ability to manage multiple workflows and competing priorities
• Clear, collaborative communication across teams
• Comfort with ambiguity and a continuous improvement mindset
• Analytical and process-oriented approach to problem-solving

Benefits That Support You
We're committed to supporting our team's well-being. Our comprehensive benefits package includes:

Health & Wellness

• 100% employer-paid medical, dental & vision coverage
• Acupuncture & chiropractic coverage

Time Off

• 12 vacation days
• 12 sick days
• 12 paid holidays + 3 floating holidays (additional flexible days you can use anytime)

Financial & Retirement

• 403(b) with 3% employer contribution + up to 2% match
• Flexible Spending Account (FSA) & Dependent Care Assistance

Additional Support

• Commuter benefits
• Long-Term Disability Insurance

Please note: We are not seeking support from staffing agencies at this time. Direct applicants only.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.