Accounting Associate

Accounting AssociateWe are seeking a detail-oriented Accounting Associate to join our Finance team. Reporting to the Finance Director, this role is responsible for supporting the day-to-day accounting operations of the business.The Accounting Associate will own many core transactional accounting functions that ensure our financial records are complete, accurate, and timely. This position is ideal for someone with a strong foundation in accounting principles and who enjoys working with high volumes of transactions, maintaining organized financial records, solving reconciliation issues, and supporting a smooth month-end close.This is a hands-on accounting position with a primary focus on transactional accounting and general ledger support. This role is designed to support the Finance Director by managing assigned accounting functions such as payroll, accounts payable, accounts receivable, reconciliations, and general ledger activities, ensuring that our accounting systems are accurate and up to date.This is a remote, full-time position requiring occasional travel for in-person events and workshops. This position may require work outside of standard business hours (board meetings, org-wide events, etc).This role is not part of the bargaining unit.Why Middle SeatCompetitive salaries and great benefitsWe only work for progressive organizations, candidates, and causesWe're a proudly unionized team — part of the Campaign Workers GuildGet in on the ground floor of a growing operationJob Responsibilities:Bookkeeping/Accounting:A/RProcess accounts receivable including:Invoice clients on a daily and monthly basisMonitor and report on payment status. Post payments received in the accounting system upon receiptEnsure timely recording and reconciliation of non-electronic depositsEnsure timely collection by issuing appropriate reminders and taking appropriate escalating steps for nonpaymentResearch customer billing questions and resolve discrepanciesA/PProcess accounts payable including:Onboard new vendors into RampReview invoices for appropriate approvals and general ledger codingMaintain vendor records and resolve vendor inquiresReconcile vendor statements and research discrepanciesMonitor outstanding payables and ensure timely paymentEnsure 1099s are submitted timely and accurately to the IRSPayrollPost payroll reports to the general ledger including allocation payroll by classGeneral Accounting:Assist in the month end close process by reconciling assigned bank and credit card accounts and preparing necessary journal entriesMaintain the general ledger recording revenue, expenditures, and paid media spend in the accounting system and supporting schedulesMonitor a dedicated email account for accounting/finance related communications and provide timely response/escalation of issuesAssist with preparing and assembling financial information for reporting and tax filingsCollaborate with the Finance Director to create and track the annual budgetUpdate fiscal policies and procedures documentation for consistent coordination and executionReconcile paid media balances and prepare refund requests for closed and inactive accountsOther Duties and Responsibilities:Conduct transaction researchSupport ad hoc financial reportingIdentify opportunities to improve accounting processes and increase efficiencyExercising sound judgement and communication to keep the Finance Director informed