Admin Assistant 2

Admin Assistant 2

Working Title: Admin Assistant 2

Position Grade: 07

Position Summary: Assessment & Learning, a division of Undergraduate Medical Education (UME), is looking to hire a talented individual for our Administrative Assistant 2 position. We are looking for someone who likes to interact with a diverse range of people, including students, staff, and faculty, cares about accuracy and quality, has great organizational skills, thinks creative problem solving is fun, and enjoys a challenge and working as a member of a well-functioning team. Primary duties/responsibilities for this position include:

• Obtaining a P-Card to make purchases for the department
• Processing travel and expense reimbursements for faculty, staff, and students
• Assisting with other projects as determined by the needs of the department's management
• Providing administrative support to ensure efficient operation of front desk duties to assure that customer needs of students, faculty and staff are met in an effective, timely and cordial manner

Finalists should be prepared to provide official educational transcripts if selected for hire. Applicants must provide contact information for 3 supervisory references. See the Position Description for additional information.

Conditions of Employment: If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications: High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Experience in scheduling and coordinating meetings
• Experience with the financial and purchasing systems including Banner Finance, Banner journal entries, and Chrome River (PCard) travel reimbursements and purchases, and Banner time entry.
• Detail oriented with strong organizational skills
• Excellent written and oral communication skills. Proficient with in-person, electronic, and phone-based customer service
• Team player with the ability to also be resourceful and work effective independently
• Experience working with confidential information
• Experience with databases
• Experience administering performance assessments for medical students

Proficiency with:

• MS Word
• MS Excel
• Outlook
• Banner
• Access

Additional Requirements: Working hours are Monday through Friday, 8 a.m. to 5 p.m. However, occasional weekend and/or evening work may be required, depending on department needs.

Campus: Health Sciences Center (HSC) - Albuquerque, NM

Department: Assessment & Learning (524C)

Employment Type: Staff

Staff Type: Regular - Full-Time

Term End Date

Status: Non-Exempt

Pay: Hourly: $17.56-$22.29

Benefits Eligible: This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

ERB Statement: As a condition of employment, eligible employees working greater than.25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required: Yes

For Best Consideration Date: 6/22/2026

Eligible for Remote Work

Application Instructions: Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please attach 1) a cover letter and 2) updated resume. Your cover letter (up to 500 words) should address each of the preferred qualifications listed on the job-posting summary. A complete application package will consist of a complete on-line application, include current resume, and cover letter. Include contact information for 3 supervisory references. Finalists should be prepared to provide official educational transcripts if selected for hire (if applicable). Incomplete applications may not be considered.