Administrative Assistant 4 Jobs

Administrative Assistant 4RELOCATION ASSISTANCE: Relocation assistance may be available CLEARANCE REQUIRED FOR START: Yes CLEARANCE TYPE: Secret TRAVEL: Yes, 10% of the TimeJob DescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant 4 to join the team of qualified individuals in the Software Center of Technical Excellence. This role is located onsite in San Diego, CA. The Software Center of Technical Excellence administrative assistant provides proactive support to the Software Center of Technical Excellence Senior Director as well as the Software Center of Technical Excellence organization Key Responsibilities:Handling details of a highly confidential and critical natureCollecting and preparing information for use in discussions/meetings of executive staff and outside individualsPreparing presentation materials for leadership meetingsMaking high level contacts of a sensitive nature inside and outside the companyScheduling, coordinating, and facilitating meeting(s) & resolving scheduling conflicts for the Software Center of Technical Excellence Senior Director and direct reportsSchedule business travel & submit expense reportsProvide on-site assistance to software organization at one of the Northrop Grumman facilities.Track, manage & follow-up on skill-based training for the software organizationCoordinate and execute employee engagement activitiesOperating independently to meet requirements of leadership team and offering expertise to assist other functions within organizationAssisting events and activities of major organization initiativesReport generation and compilationProactive support in executing day-to-day pop-up related items that facilitate the ability to meet business requirementsYou'll be a great fit if you are a self-motivated, collaborative executive assistant who thrives in a fast-paced environment and helps create a positive working atmosphere. You serve as a trusted advisor, work in partnership with others, and bring a positive, can-do attitude to your role. You have a demonstrated ability to drive projects to completion while managing multiple priorities, along with excellent interpersonal skills that enable you to work effectively with all levels of management. You are exceptionally organized, able to prioritize work and follow through on commitments, can anticipate organizational business needs, and genuinely enjoy helping your team succeed.We offer flexible work arrangements, 9/80 work schedule with every other Friday off, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do.Basic Qualifications:High School Diploma and 6 years of relevant experience in the administrative professional field; or Associate's degree and 4 years of relevant experience in the administrative professional field; or Bachelor's degree and 2 years of relevant experience in the administrative professional fieldPrior experience as an assistant to a manager, executive and/or professional officeExperience with Microsoft office products, such as Outlook, Word and ExcelMust have the ability to obtain and maintain a U.S. government Secret clearanceMust have the ability to obtain and maintain Special Access Program (SAP) clearance, within a reasonable period of time as determined by business needsPreferred Qualifications:Current U.S. government Secret or Top Secret clearanceSpecial Program AccessBachelor's or Associate's degreeStrong verbal and written communication skillsAbility to understand business objectives, prioritiesAbility to anticipate and be proactiveUnderstand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentialitySelf-starter; driven & excited and motivated to support the organizationProficiency with Microsoft PowerPointExperience participating in and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, MS Teams)Prior experience with Atlassian tools, such as ConfluenceComfortable working in a fast-paced environmentExperience with proofreading and correcting documents for grammatical errorsDemonstrated ability to manage multiple administrative projects and initiativesExperience with preparing expense reportsThis is an hourly, non-exempt position Pay Range: $32.02 - $53.37 Primary Level Salary Range: $66,600.00 - $111,000.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.