Executive Administrative Assistant

Executive Administrative Assistant

Location: Pelham, AL Pay Rate: $23.00 per hour Schedule: 1st, 8a-5p

Looking for Executive Administrative Assistant jobs in Pelham where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

We are seeking a highly organized and dependable Executive Administrative Assistant to support daily administrative and business operations. The ideal candidate has strong QuickBooks experience, Shopify knowledge, and bookkeeping skills, learns new systems quickly, and can work independently with minimal supervision.

Job Duties

• Manage executive calendars, emails, schedules, and administrative tasks.
• Maintain accurate records and financial information in QuickBooks.
• Handle bookkeeping tasks, including accounts payable, accounts receivable, invoicing, reconciliations, and reporting.
• Assist with payroll coordination and maintaining accurate financial records for multiple businesses.
• Manage Shopify orders, inventory, and related operations.
• Maintain and troubleshoot Shopify/QuickBooks integrations.
• Prepare reports and track business information and key metrics.
• Coordinate vendors, projects, and internal communications.
• Identify and improve processes to make daily operations more efficient.
• Handle various administrative and operational duties as needed.

Education Requirements

High school diploma or GED required. Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

Strong organizational skills with the ability to prioritize multiple responsibilities. Excellent written and verbal communication skills. Proficiency with Microsoft Office and common office software. Professional demeanor with strong attention to detail and customer service skills. 3+ years of executive administrative or administrative support experience. Advanced QuickBooks experience. Experience with Shopify and QuickBooks integrations. Bookkeeping experience for multiple businesses or entities. Strong Microsoft Office and Google Workspace skills. Must be highly trustworthy and able to handle confidential information with discretion.

Preferred Qualifications

Previous experience supporting multiple departments or executive staff is beneficial. Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred. Familiarity with business software, office equipment, and data entry systems is considered an asset. Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as an Executive Administrative Assistant.

Physical Capabilities

Ability to remain seated or stand for extended periods while performing office tasks. Frequent use of computers, telephones, and other standard office equipment. Occasional lifting or moving of office supplies and materials up to 20 pounds. Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

Competitive Weekly Pay Comprehensive Benefits including medical, dental, and vision coverage. Life Insurance and Disability Insurance for added peace of mind. Optional 401(k) Plan to help you prepare for the future. Supportive Professional Environment focused on teamwork, growth, and success.

Step into a role where your organizational skills finally get the spotlight they deserve. Apply Now.