Administrative Assistant

Job Description

Job Title: Administrative Assistant

Employment Type: Direct Hire, Full-Time, 100% In-Office

Location: Denver, CO

Hours: Monday-Friday, 8:30 AM - 5:00PM

Compensation: $26-$30/hour

About the Role

Ultimate Staffing is partnering with a professional services client to identify a reliable and adaptable Administrative Assistant to support daily office operations and client service. This role is critical to keeping the organization running smoothly and will serve as a key point of contact for clients, leadership, and internal team members.

This is a hands-on role ideal for someone comfortable wearing multiple hats in a small office environment and contributing wherever needed. The position offers strong growth potential and exposure to operational processes, systems implementation, and administrative support functions.

Key Responsibilities

• Serve as the first point of contact for clients via phone, email, and in person, delivering a professional and welcoming experience
• Manage scheduling and calendar coordination for leadership and internal team members
• Handle document scanning, filing, and record maintenance , ensuring accuracy and organization
• Support administrative aspects of ongoing operational and reporting processes
• Assist with basic bookkeeping tasks, data entry, and filing of returns (no calculations required)
• Provide support during seasonal reporting periods , including document preparation and coordination
• Assist with audits and compliance-related documentation
• Support the implementation of a new CRM , learning and adapting to new systems and workflows
• Help with marketing outreach , including a monthly newsletter and light administrative marketing tasks
• Use Google Sheets and internal work management tools for data tracking and workflow support
• Collaborate with internal and external resources to ensure deadlines and processes are met

Qualifications

• Prior experience in administrative support , office coordination, or client-facing roles
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Comfortable working with scheduling systems, databases, and new software tools
• High attention to detail and accuracy in documentation and data entry
• Professional communication skills, both written and verbal
• Self-directed and resourceful; able to work independently without constant oversight
• Team-oriented mindset with a positive, proactive attitude

Experience in professional services, accounting, or operations environments is a plus but not required.

Benefits

• Paid Time Off
• Paid Holidays
• Medical, dental, and vision coverage paid for the employee
  • Family members may be added at the employee's expense
• 401(k) plan available after one year of employment
  • Employer match

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.


Job Reference: JN -062026-423279