Maintenance Administrative Assistant

Job Description

Job Description

General Summary:

The Maintenance Administrative Assistant is responsible for supporting the Maintenance Department and the Director of Engineering by assisting with various clerical and inventory-related duties.

Essential Duties and Responsibilities:

· Accountable for reviewing each spare part that is removed from the Inventory Cage and ensuring they are removed/entered appropriately to maintain accurate inventory counts.

· Responsible for conducting cycle counts to verify inventory items when applicable.

· Required to schedule and coordinate meetings as requested by the Director of Engineering.

· Responsible for composing a variety of memos, emails, purchase orders, reports, and other documentation as requested by the Director of Engineering.

· Required to acquire and compare quotes to coordinate various purchases as necessary to ensure that the maintenance department does not run out of supplies or materials.

· Responsible for drafting and sending out purchase orders to various contractors and vendors as applicable.

· May be required to coordinate with shipping/receiving to verify maintenance packages as they come in.

· Responsible for ensuring that specific tools are accounted for and turned in daily.

· Required to maintain the current forklift management program.

· May be asked to assist the Director of Engineering with special projects and day-to-day activities as necessary.

· Required to ensure the separation of food-grade/non-food-grade lubricants, oils, and chemicals.

· Responsible for food safety and GMPs.

· Other duties as assigned.

Skills and Qualifications:

· Must be 18 or older to apply.

· High School Diploma, GED, or equivalent.

· Basic knowledge of administrative/clerical procedures and systems. (i.e., purchase orders, invoices, Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.)

· 1-2 years of experience supplying administrative support preferred.

· Basic data entry and computer skills.

· Effective verbal and written communication skills.

· Must be detail oriented and capable of managing physical and electronic records proficiently.

· Must be able to effectively work in a team environment.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Administrative: 1 year (Preferred)