Office Manager/Project Coordinator

Office Manager/Project Coordinator - 17275

Location: Mountain View, CA

Work Schedule: Fully Onsite, M-F

Assignment Length: 6+ months

**NO C2C due to client restrictions**

Top Skills:

• Office Operations & Organization
• Support Executive/Director
• Event Coordination & Project Management

Position Summary

We are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and provide essential support to our leadership team. The ideal candidate will be a skilled multitasker who excels at creating efficient systems, fostering a positive workplace environment, and ensuring seamless coordination of company-wide initiatives.

Key Responsibilities

Office Operations Management

• Manage daily office operations including facilities, supplies, equipment, and vendor relationships
• Maintain organized office systems and procedures to ensure operational efficiency
• Oversee office budget and expense tracking
• Coordinate with building management and service providers
• Ensure office compliance with health, safety, and security protocols
• Handle incoming communications, mail, and package distribution
• Assist in new hire onboarding in regard to asset management, system/badge accesses, and workspace allocation
• Coordinate internal and external guest visits

Director Support

• Provide high-level administrative support to directors and executive team
• Manage executive calendars, schedule meetings, and coordinate travel arrangements/expense reports
• Prepare meeting materials, presentations, and reports as needed
• Handle confidential information with discretion and professionalism
• Coordinate cross-departmental communications on behalf of leadership

Townhall & Event Coordination

• Plan, organize, and execute quarterly/monthly town hall meetings and company-wide gatherings
• Manage logistics including venue setup, AV equipment, catering, and attendance tracking
• Prepare agendas and coordinate with presenters to ensure smooth event flow
• Gather and compile questions from employees for Q&A sessions
• Distribute follow-up communications and action items post-event

Required Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• 2-5 years of experience in office management or administrative leadership role
• Proven track record of managing office operations and supporting executives
• Strong organizational and project management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite
• Ability to prioritize multiple tasks and adapt to changing priorities
• Professional demeanor with strong interpersonal skills

Preferred Qualifications

• Experience coordinating large-scale company events or meetings
• Familiarity with office management software and collaboration tools
• Budget management experience
• Problem-solving mindset with ability to work independently