Professional Secretary II, 12 mos - Activities Office

Position Type:
Secretarial/Clerical/Professional Secretary II 12 Month

Date Posted:
6/8/2026

Location:
West High School

Closing Date:
Open Until Filled
PROFESSIONAL SECRETARY II, 8 HRS/DAY, 12 MOS

WEST ACTIVITIES OFFICE

7:30 AM - 4:00 PM (but may change - set by building to meet their needs)

Current secretaries use the internal bidding process to apply.

All other current district employees ( not a secretary ), or external applicants apply online by completing the external application .

Entry Wage 2026-27, $19.64/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract.

INTERNAL BIDDERS: OPEN THRU 6/15/26 @ 4:00 PM

EXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN until position is filled

*Hours may change - set by building to meet their needs

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

• Responsible for maintaining financial records, etc. utilizing Business Plus and InTouch accounting software. Reconcile accounts in a timely fashion.
• Responsible for the accounting and deposits of all school funds including but not limited to collections, fines, fees, fund-raising, etc.
• Responsible for resale supplies including ordering and maintaining inventory including Destiny for text book management.
• Responsible for all aspects of the registration process - serve as liaison between the building and the LIS department; participate in and oversee the fee payments at registration, and complete the bank deposit for each day of registration.
• Serve as Fee Manager for the building (setting up fee codes, mass assigning service fees, applying course fees, creating and printing fee letters several times a year, able to cross reference fees with payments and process the payments, run ad-hoc reports, attend IC updates and training to stay current on fees software in Infinite Campus ).
• Assist coaches and teachers with ordering needs and providing account balances.
• Be familiar with programming the outdoor marquee sign and assist with its updates.
• Assist with sale of parking tags for students and staff, share in the phone duties and screen calls or take messages, help those who come to office.
• Assist with sales of dance and theatre tickets.
• Responsible for ordering start-up cash from the bank for all home athletic events, preparing cash boxes with tickets for events, maintaining ticket reports, and processing deposits
• Orders supplies (including athletic letters and certificates), forms, etc. in accordance to accounting procedures, including athletic tickets for the Intermediate feeder school.
• Responsible for processing special fund invoices and also initiating purchase orders when needed. Responsible for sending receiving reports when due on purchase orders. Responsible for processing petty cash requests as needed if funds are available.
• Maintains a variety of fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail for compliance. Monitors account balances for the purpose of ensuring that allocations are accurate and fiscal practices are followed.
• Prepares written materials (e.g. reports, memos, letters, requisitions, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. Perform general and program specific clerical functions (making copies, faxing etc)
• Process records files for the beginning and ending of each school year.
• Evaluates situations (i.e. involving staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing those concerns to the appropriate office
• Willing to participate in all building and district workshops
• Ability to work with a diverse student/family population
• Must be able to work cooperatively with other office secretary to facilitate smooth daily operation of the Activities office.
• Maintain strict confidentiality, written or spoken regarding students and staff.
• Other duties as assigned by administrator

Physical Requirements of Position: (HBV Yes No)

• Ability to routinely lift/carry up to 25 lbs.; occasionally lifting 50 lbs.
• Ability to hear and understand speech at normal levels in person and/or on the telephone
• Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone
• Ability to operate computer, calculator, copy machine, telephone and other office equipment with dexterity and in a safe & efficient manner

Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

Must have a high school diploma or GED

Previous experience at the high school level preferred

Experience with Business Plus, Infinite Campus, Adhoc, InTouch, Destiny, Excel, Word, Outlook and other software programs

Must be capable to assess needs, coordinate materials/information, develop and maintain a timeline in an efficient manner.

Self-motivated, ability to work independently: excellent attendance desired.

Any Successful bidder will take computer competency test and accounting test.

The successful bidder(s) may be subject to an interview

Excellent attendance required to be successful in this position

Summer vacation time will be approved based on peak activity times during the summer months as determined by the building principal.

The Davenport Community School District is an Equal Opportunity Employer.