Office Assistant

Job Description

Job Description

Key Responsibilities

• Provide administrative and executive support to the Vice President and departmental staff as required
• Manage complex calendars, appointments, meetings, and schedules
• Anticipate the Vice President's needs and ensure appropriate preparation for daily activities, meetings, and events
• Attend meetings, prepare agendas, take and transcribe meeting minutes, and maintain related documentation
• Draft and prepare correspondence, reports, presentations, agendas, and other business documents
• Research, compile, and analyze information to support executive decision-making
• Conduct research and prepare briefings for meetings, presentations, and events
• Coordinate and lead special projects as assigned
• Serve as a liaison between the Vice President and internal and external partners
• Screen incoming telephone calls, accurately record messages, and appropriately route inquiries
• Screen, sort, and prioritize correspondence and mail, bringing time-sensitive matters to the Vice President's attention
• Greet visitors, determine the nature of their business, and direct or escort them to the appropriate individual
• Coordinate meetings by notifying attendees, reserving rooms, arranging meals and refreshments, and preparing equipment and supporting materials
• Maintain accurate, organized, and up-to-date departmental filing systems
• Prepare requisitions, maintain office supply inventory, verify incoming materials, and process invoices for payment
• Coordinate business travel, including airline tickets, lodging reservations, and other travel arrangements
• Prepare travel advances and expense reports
• Maintain departmental time and attendance records, including payroll timekeeping
• Audit and maintain monthly budget sheets for accuracy
• Assist departmental management staff in achieving established goals and objectives
• Analyze administrative procedures and recommend opportunities for improvement
• Apply independent judgment to prioritize assignments and manage competing responsibilities
• Handle confidential, sensitive, and complex information with discretion
• Provide guidance to other administrative staff when appropriate and assist with training new staff members as needed
• Follow established workplace safety rules and practices and report unsafe activities, conditions, hazards, or violations
• Perform other related duties as assigned

Required Qualifications

• 4+ years of experience
• High School Diploma or Equivalent
• Completion of a program in Secretarial Science or a related field

Skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Database Applications
• Standard Office Equipment Operation
• Executive Administrative Support
• Calendar and Schedule Management
• Meeting Minutes and Transcription
• Business Correspondence and Report Preparation
• Records and Filing Management
• Travel Coordination and Expense Reporting
• Invoice Processing and Office Supply Management
• Payroll Timekeeping and Attendance Records
• Budget Sheet Auditing
• Confidential Information Handling
• Reception and Visitor Management
• Medical Terminology
• Business Office Practices and Administrative Procedures
• Process Improvement Analysis
• Mentoring and Coaching
• Special Project Coordination

Schedule

Start date: 2026-11-02

Next Steps

Shortlisted candidates will receive an email from View email address on us.fitly.work with instructions to complete a required screening step. Completion of this screening is mandatory to be considered for the role.If you do not receive this email after applying, please contact our Talent Expert at View email address on us.fitly.work.

\nCompany Description

Compunnel Inc., established in 1994; is a leading provider of Staffing, IT/Software, e-Learning/Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based/SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice.

We have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national/ethnic region, disability, or any other basis.

Company Description

Compunnel Inc., established in 1994; is a leading provider of Staffing, IT/Software, e-Learning/Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based/SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice.\r\n\r\nWe have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national/ethnic region, disability, or any other basis.