Accounts Payable Supervisor/Manager

DescriptionWe are looking for an experienced Accounts Payable Supervisor/Manager to lead a high-performing payables function for a non-profit organization in California. This role combines team leadership, process oversight, and hands-on problem solving to support accurate, timely vendor payments and strong internal service. The ideal candidate will bring a solid background in accounts payable operations, a working knowledge of compliance requirements, and the ability to improve procedures while maintaining financial accuracy.Responsibilities:• Lead the day-to-day work of the accounts payable team, including coaching staff, setting expectations, supporting hiring efforts, and guiding skill development.• Track team output and quality standards to ensure invoices and payment activity are processed efficiently and accurately.• Review payables documentation for completeness, proper approval, coding accuracy, and alignment with organizational policies before releasing payments.• Strengthen working relationships with vendors and internal departments by responding to questions, resolving escalated issues, and providing dependable customer support.• Refine workflows, assignments, and departmental procedures to improve efficiency, maintain accuracy, and meet changing operational demands.• Prepare and submit annual 1099 filings while helping ensure compliance with applicable federal and state payment regulations.• Investigate complex discrepancies involving invoices, vendors, contracts, or staff inquiries and resolve issues within established timelines.• Support policy adherence by educating employees and accounts payable staff on invoice coding, travel and expense practices, credit card requirements, and cost-report related expense classification.• Monitor payment terms, contract compliance, transaction entry, reporting metrics, and records retention practices to safeguard the integrity of the accounts payable function.Requirements• 5+ years of experience in accounts payable, including prior responsibility for supervising or managing staff.• Strong knowledge of accounts payable operations, including invoice coding, check runs, ACH payments, and vendor payment processing.• Experience reviewing financial documents for accuracy, completeness, policy compliance, and proper authorization.• Working knowledge of 1099 preparation and regulations related to vendor payments and disbursements.• Ability to analyze payment issues, interpret procedures, and resolve complex questions from staff, departments, and vendors.• Familiarity with expense coding practices and the relationship between payables activity and cost reporting.• Strong organizational, communication, and customer service skills with the ability to manage priorities in a deadline-driven environment.Job typePerm