Administrative Coordinator

The University of Maryland, Baltimore (UMB), Department of Medicine, Division of Pulmonary, Critical Care and Sleep Medicine, is currently recruiting for an Administrative Coordinator.

Benefits: Exempt Regular

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties:

* Provide daily support of financial (FIN), procurement (SSAS) and human resources (HR) for an administrative division or department. Provide reviews of human resources and financial documents and reports. Including payroll processing and human resource transactions; procurement; and financial budgeting, Coordinates unit's budget.

* Adhere to policy documents including standard operation procedures, presentations, and other procedural information.

* Performs daily administrative duties related to financial operations, procurement, and human resources, including payroll processing, human resource transactions, purchase orders, and financial budgeting,

* Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department and may supervise support staff.

* Review line by line analysis of financial reports for accuracy and variances. Identifies inconsistencies and errors and resolves or escalates as needed.

* Conduct research, gather data, and prepare various financial reports for management. Prepare and assemble statistical data and reports for use in budgetary evaluation, expenditure tracking, and maintains data to coordinate necessary computer files.

* Prepares units budget and performs micro trend analyses and financial forecasts.

* Adhering to payroll guidelines, ensures time sheets and payroll adjustments are tracked and entered timely. Follow up on delinquent time sheets. Maintains commitment accounting data and logs and reconciles biweekly payroll. (FIN)

* Supports purchasing and travel management for administrative unit's department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determines client needs from analysis and designs procurement methodology, research markets, and assistance in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures. (SSA/FIN)

* Apply knowledge of human resource transactions to administrative unit needs and processes. Manages and attends to confidential matters of employment, credentialing, payroll accounting, and records management processes for the administrative unit. (HR)

* Performs accounts receivable and payable activities in accordance with Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balances. (FIN)

* Serve as a liaison between unit and Financial Services, Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives.

* Responds to inquiries with accurate and policy supported information. Contacts appropriate resources when unable to find factual support for answers.

* Performs other duties as assigned.

Education: Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.

Experience: Two (2) years of related experience in use and analysis of financial, administrative, procurement, or human resources management.

Supervisory Experience: N/A

Certification/Licensure: N/A

Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

Knowledge, Skills, Abilities:

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: $54,500 - $60,000, commensurate with education and experience.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact View email address on click.appcast.io Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.