Senior Document Control Specialist (Hybrid)

Senior Document Control Specialist (Hybrid)

Location: Chicago, IL

Duration: 12 Months

Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered

Description

The senior document control specialist is responsible for various tasks associated with the project document life cycle. The Senior document control specialist will store, manage, and track all project related company documents. Scan, image, organize and maintain documentation, adhering to the company's document lifecycle procedures, checklists and document control procedures including all record retention policies and schedules. The senior document control specialist will control and retrieve documentation related to capital construction. Senior DCS will aid in training other staff on processes and systems, including document control specialists. Senior DCS supports DMS administrative and security functions and maintains and revises checklists and processes, as necessary.

Job Duties:

• Complete document control functions of document fulfillment, release, change, and archiving. Coordinate with other departments for collecting, inputting and filing all data and reports relating to project life cycle.
• Maintain document files to be orderly, up-to-date, and ready for audit at all times.
• Will periodically review processes for changes and errors in functionality and work with leader to revise them.
• Provides technical support to internal personnel, by responding to internal and external drawing and document requests, utilizing strong interpersonal and communication skills.
• Meticulous analysis and review of documents received compared to the document requirements.
• Provide feedback to the supplier of the documents as needed. Make major corrections and changes including editing the documentation, including rejecting documentation, and reporting inconsistencies or process violations when needed.
• Supports DMS administration and security within the document management systems, including training new personnel on DMS functions and assisting with guidance.
• Review and audit, audit and issue document logs.
• Create and run reports for various document management functions for managers and directors as needed with analysis.

Minimum Qualifications:

• High School Diploma, HSED or GED
• 3+ years of document control specialist experience within an engineering or construction company, oil and gas or within a utility.
• Preferred experience includes using an electronic document management system.
• 3+ years of administrative and data entry experience in any setting.
• 3+ years of reviewing processes, guidelines and assisting with process creation for document and data management within an engineering and construction setting.
• 5+ years of experience in Microsoft Office suite and Adobe Professional. Scanning, printing, and imaging with OCE plotters.
• 5+ years of providing support on major construction programs, preferably within a utility.