Inmate Records Clerk I

Classifications Specialist

This is a responsible position which requires some independent judgment, good multi-tasking, and organizational skills. Duties include receiving, processing, and distributing inmate records. Receiving, preparing, and distributing inmate transport dockets. Maintaining inmate record files.

Examples of Duties

A. Abide by the "Law Enforcement Code of Ethics." B. Thoroughly know, understand, and comply with Agency procedures, rules and regulations, Florida State Statutes, the Florida Model Jail Standards and accreditation standards relating to this position. C. Maintain accuracy and confidentiality of the inmate records stored within the Classification Unit. D. Receive and process file folders from booking deputies, ensure all arrest and booking paperwork is complete and accurate, and ensure data entry into the Jail Management System is accurate. E. Review all arrest affidavits received, process for distribution; prepare case registers and other required judicial documents. F. Retrieve and process transport request from the Clerk's Office, Judges and attorneys used to prepare court transport dockets for inmates leaving the facility for required court hearings. G. Conduct court clerk duties during first appearance through the week and on the weekends and assist the Duty Judge and attorneys during court proceeding. H. Enter court dispositions into the Jail Management System and process the inmate classification files for release in an expedient manner. I. Run a full criminal history on all incoming inmates as directed. Prepare and distribute copies required for judicial hearings. J. Review inmates' files to ensure DNA is collected per FSS 943.325. K. Answer telephone calls and provide bonding information to the general public, Law Enforcement and Bail Bonding Agencies as needed. L. Provide security of the teletype by ensuring only those personnel authorized to use it, have access. M. Confirm and pull warrants for local Law Enforcement personnel after hours and on weekends. N. Confirm active warrants via the teletype for other jurisdictions after hours and on weekends. O. Monitor the In Court computer after hours and on weekends/holidays. Process or distribute documents to proper destination. P. Monitor ICE emails after hours and on weekends/holidays for pick up arrangements or detainer cancellations. Q. Transport court paperwork for First Appearance to the courthouse in the morning and retrieve the paperwork from the courthouse at the completion of First Appearance. R. Complete DMV forms when sent over by Visitation. S. Enter and remove warrants from FCIC/NCIC and RMS after hours and on weekends and on holidays. T. Enter temporary emergency injunctions into FCIC after hours and on weekends and on holidays and send injunction to the Communication Center. U. Maintain filing. V. Obtain inmate signatures from their housing location for First Appearance paperwork. W. Attend training as required. X. Ensure all office equipment is in good working condition and report any discrepancies to the Classification Supervisor. Y. Perform any additional duties that may be outlined in the Unit's internal manual. Z. Be alert for conditions or situations which inhibit the efficient operation of the Agency or the Classification Unit, making recommendations for solutions. AA. Perform other related duties, as assigned, including modified schedule or temporary re-assignment during declared emergency or activations, as determined by the Sheriff.

Typical Qualifications

JOB PREREQUISITES: High school diploma or GED. Ability to work with minimum supervision. Ability to follow instructions, organize and prioritize workload, considering importance of individual tasks and urgency of each. Ability to handle highly sensitive information without compromising confidentiality. Ability to understand and follow English language instructions, both verbal and written. Ability to multi-task and maintain composure in stressful situations. Ability to use and maintain general office equipment; copy machines, computers, and various computer programs. Possess normal sight and hearing and physical agility required for standing, walking, and climbing stairs. Ability to work harmoniously with the public and Agency personnel. Possession of a valid Florida Driver's License. Possess or obtain NCIC/FCIC certification within six (6) months of assuming the position. JOB REQUIREMENTS: Maintain a valid Florida Driver's License. Maintain NCIC/FCIC certification.