Onsite Bookkeeper

Job Description

Job Description

About the Role:

We are seeking an onsite Bookkeeper to run our internal day-to-day bookkeeping and financial transaction processes. This role is responsible for strengthening internal ownership of accounting functions, improving responsiveness, ensuring process continuity, and reducing reliance on external troubleshooting. The position works closely with leadership and coordinates with our external accounting firm when needed. Experience with Sage 100 or Sage 300, our ERP system provider, is required. A detail-oriented, numbers focused, tech-savvy, and proactive professional who can quickly learn systems and follow established processes will thrive in this role.

Key Responsibilities:

● Process and record accounts payable and vendor invoices

● Prepare and post customer invoices; apply payments and deposits

● Manage accounts receivable aging and collections

● Reconcile bank accounts, credit cards, and merchant accounts (e.g., Authorize.net, Clover)

● Maintain accounting / ERP system accuracy (Sage 100)

● Coordinate payroll processing and ensure accurate reporting (iSolved)

● Monitor chargebacks and payment discrepancies

● Maintain organized digital financial records

● Assist leadership with financial reporting preparation

● Communicate with external CPA firm for month-end and tax support

● Ensure timely closing at month and year end to support financial reporting

Qualifications:

● 5+ years of bookkeeping or accounting support experience

● Proficiency in accounting / ERP software; (Sage 100 or Sage 300 experience REQUIRED)

● Experience managing AP/AR processes independently

● Strong understanding of bank reconciliations and merchant deposit processing

● Proficiency in Microsoft Excel

● High attention to detail and organizational skills

● Ability to work independently and manage priorities

● Strong communication skills

About Us:

We are a growing B to B provider of retail store fixtures and supplies serving clients of all sizes from independent retailers to national brands. Based in Phoenix, Arizona, the company has been in business since the early 1990s, offering a stock catalog of fixtures and supplies, and custom fixtures designed to enhance merchandising and improve retail environments. With a broad product range that includes shelving, racks, hangers, shopping carts, and store supplies. We sell commodities with top tier service.

As we ramp up the growth of our team, we are seeking applicants that align with our Core values. Our values guide our interactions with employees, clients, and vendors, and they're the foundation of what we expect from each other:

 Positive Attitude : A positive attitude drives success, no matter the circumstances. Stay optimistic and overcome challenges with confidence.

 Accountability : Taking ownership of our actions, both successes and setbacks, allows us to continuously improve and grow.

 Customer First : Our success depends on our customers. We prioritize their needs and work to build lasting, trusted relationships.

 Teamwork: Success is built on collaboration. We support each other through challenges and celebrate every win, big or small. When one of us succeeds, we all succeed.

Location and Schedule:

● Position Type: Full-time - onsite

● Work Hours: 8AM-4:30PM with a 30 minute lunch. 40 hours per week; depending on individual skills, we may be open to part-time candidates able to fulfill the full responsibilities of the role

● Location: Phoenix, AZ

Compensation and Benefits:

● $30-35/hour depending on experience

● Health & Insurance

-Medical insurance - 75% of employee is covered o Dental insurance - 75% of employee is covered

● Retirement & Financial

-401(k) with participation at 90 days with no vestment period.

-Employer match / contributions 3% - 100% match, 4 & 5% - 50% match

● Time Off & Leave

-Paid Time Off (PTO) – vacation/personal days after 1st year

-Paid holidays - after 90-day onboarding

-Sick leave / Earned paid sick time – 40 hours after 90 day onboarding (per Arizona law)

● Employment Requirements

-Must be authorized to work in the United States

-Background Check Required: Yes