Receptionist / Admin Assistant

Job Description

Job Description

MERRICK CONSTRUCTION INC.

Front Desk / Receptionist

PHONE & RECEPTION

•    Answer all calls; use company greeting.

•    Route calls to correct department

•    Take complete messages; enter new lead calls into CRM.

•    Greet clients, subs, vendors, inspectors, deliveries.

•    Keep reception and conference room client-ready.

SCHEDULING

•    Maintain company and conference room calendars.

•    Maintain the office time-off calendar

•    Coordinate vendor scheduling for job sites and company vehicle maintenance

MAIL & DOCUMENT INTAKE

•    Sort, date-stamp, and distribute mail daily.

•    Process outgoing mail and shipments; track.

•    Log package and sample deliveries.

FILING & RECORDS

•    Maintain S: Drive structure and naming conventions.

•    Open new job folders and files at Sales-to-Production handoff.

•    Upload/scan plans, permits, to the correct project folder

•    Track subcontractor COIs W-9s, and subcontractor agreements; request renewals before expiration.

•    File all physical project paperwork in filing cabinet

•    Archive closed job files.

ADMINISTRATIVE & BILLING SUPPORT

•    Provide clerical support to accounting — enter material invoices and payroll hours into accounting software and match invoices to vendor statements

•    AP/AR clerical entry in QuickBooks as directed by Billing.

•    Prepare and track purchase orders

•    Collect weekly timesheets and follow up on missing submissions

•    Assemble client closeout binders.

•    Coordinate construction permit documents. Coordinate with subcontractors

•    Provide general administrative support and assist with special projects as needed

OFFICE OPERATIONS

•    Monitor and reorder office, kitchen, and print supplies.

•    Coordinate equipment, phone, internet, and facility service.

•    Maintain office vendor list and service records.

•    Prep conference room for meetings.

MEETINGS, ONBOARDING & EVENTS

•    Support new-hire paperwork, workspace, and system access setup.

•    Assist with company events (3–4 per year), seasonal apparel orders, returns, and outgoing shipments

RECURRING RHYTHM

•     Keep Office and Design Center clean and tidy (put away dishes, take out trash, etc.)

REQUIRED

•    2+ years front desk, receptionist, or administrative support.

•    Professional phone presence; clean written communication.

•    Outlook, Word, Excel; learns new software fast.

•    Accurate data entry; works to a documented checklist.

•    Dependable attendance

•    Discretion with confidential information.

Who We Are:
Merrick Construction Inc. has been building unique, beautiful homes in Monmouth County for over 40 years. Our commitment to superior service and craftsmanship has earned us ongoing awards, a wealth of referrals, and an extensive base of loyal clients. We work as a true team — every member contributes to our success — and we pride ourselves on maintaining a supportive, hardworking, and high-performance environment.

Company Description

Who We Are:\nMerrick Construction Inc. has been building unique, beautiful homes in Monmouth County for over 40 years. Our commitment to superior service and craftsmanship has earned us ongoing awards, a wealth of referrals, and an extensive base of loyal clients. We work as a true team — every member contributes to our success — and we pride ourselves on maintaining a supportive, hardworking, and high-performance environment.