Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations in New Jersey. This onsite role is a contract opportunity for someone who enjoys keeping administrative processes organized, providing courteous front-desk support, and handling a steady flow of communication with accuracy and care. The ideal candidate is comfortable working with Microsoft Office, managing routine office tasks, and contributing to a welcoming and efficient environment.

Responsibilities:
• Welcome visitors and provide courteous front-desk support while maintaining an organized office presence.
• Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately.
• Perform data entry and maintain administrative records with strong attention to detail and confidentiality.
• Prepare, organize, and update documents, spreadsheets, and general correspondence using Microsoft Office applications.
• Assist with day-to-day office coordination to help ensure schedules, materials, and administrative workflows run smoothly.
• Support general clerical activities such as filing, scanning, copying, and distributing paperwork as needed.
• Communicate effectively with internal staff and external contacts to help resolve routine questions and administrative needs.

• Previous experience in an administrative, office support, or receptionist position.

• Ability to manage inbound calls professionally and handle multiple tasks in a busy office setting.

• Strong data entry skills with a high level of accuracy and consistency.

• Proficiency with Microsoft Office and confidence using computer-based systems.

• Excellent verbal and written communication skills.

• Strong organizational skills and the ability to prioritize daily responsibilities effectively.

• Must be able to work onsite

• All candidates are required to undergo screening.