Administrative Support Specialist III

Description

Title: Administrative Support Specialist III
Location: Onsite - William J. Hughes Technical Center, Egg Harbor Township, NJ
Terms: Full-Time / Onsite (This is a pipeline position, gathering resumes for future openings)
Clearance: Qualified candidates must be U.S. citizens and able to obtain a minimum of Public Trust clearance
Travel: 0%

RESULTS. INNOVATION. VALUES. ACCOUNTABILITY.

That's RIVA.

We're a mission-driven IT services company and systems integrator supporting digital transformation and modernization for Federal government agencies. Since 2009, we've partnered with our customers to solve complex challenges through smart, practical innovation to deliver real outcomes where they matter most. Our teams are made up of industry-leading experts who are passionate about doing great work and making a difference. We don't just develop solutions-we support efforts that strengthen communities and serve the public good.

RIVA's culture is built on four core values: Results, Innovation, Values, and Accountability (R.I.V.A.) . They guide how we work, how we collaborate, and how we measure success. Our employee-first approach is rooted in trust, ownership, and meaningful work. By investing in our people and fostering a flexible, supportive environment, you will have the opportunity to grow your skills, contribute ideas, and make an impact from day one-all while supporting missions that matter.

Position Overview

RIVA Solutions is seeking a highly organized and proactive Administrative Support Specialist III to provide comprehensive administrative and clerical support to leadership and program staff at the William J. Hughes Technical Center. This position requires a detail-oriented professional who can manage a wide range of office responsibilities, maintain accurate records, coordinate schedules, and communicate effectively with internal and external stakeholders.

The ideal candidate will demonstrate excellent organizational and communication skills, work well independently, and show initiative in supporting daily office operations.

Core Responsibilities

• Maintain supervisor's calendar, schedule appointments, and coordinate meeting logistics including room reservations.
• Anticipate and prepare necessary materials for meetings, conferences, and presentations.
• Maintain and update internal office records, including time and attendance reports, leave records, office equipment inventories, correspondence logs, and training plans.
• Prepare and submit procurement requests in accordance with organizational procedures.
• Enter and track travel authorizations and other administrative documentation.
• Provide meeting support, including preparation of materials, note-taking, and documentation of meeting minutes.
• Review, interpret, and distribute relevant publications, regulations, and directives to ensure organizational awareness and compliance.
• Support ongoing process improvements and recommend changes to office procedures to improve efficiency.

Minimum Qualifications

• Bachelor's degree in a business-related field.
• OR Associate degree in a business field or related discipline and at least 3 years of relevant experience.
• OR High School Diploma or GED and at least 6 years of relevant experience.
• Must have demonstrated experience using Microsoft Office Suite, including proficiency in Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills with strong attention to detail.
• Proven ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.

Preferred Qualifications

• Prior federal government experience is highly desirable.

Compensation

SCA Rate: $25.20/hr + $5.09 Health & Welfare

RIVA Benefits

• Paid Time Off / Sick Leave
• Health, Dental, and Vision Coverage
• Life Insurance
• 401K Retirement Plan with Company Match
• HSA/FSA Spending Accounts
• Long- and Short-term Disability
• Pet Insurance
• Wellness Program Initiatives
• RIVA Flex (Flexible Hours and Hybrid Work Support)
• Additional Perks & Workplace Benefits

Equal Opportunity Statement

RIVA Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any protected class. If you need a reasonable accommodation to search for a job opening or to submit an online application, please email [email protected]. Only messages left for this purpose will be returned.