Senior Project Assistant

Senior Project Assistant

The Senior Project Assistant provides advanced, professional administrative support in a complex and highly confidential environment. This position is based in Raleigh, NC. The role supports managers and project teams by handling routine administrative functions, enabling leadership to focus on strategic priorities. Success in this position requires initiative, a strong understanding of departmental operations and organizational structure, and the ability to effectively coordinate activities and communications across multiple teams. The Senior Project Assistant exercises sound judgment, discretion, and tact while supporting both operational and project objectives.

Your Role

• Assist the accounting department by reviewing expense reports to ensure compliance with company policies.
• Provide phone support to inspectors submitting expense reports (travel, lodging, meals, and related costs) incurred during deployment to disaster-affected areas.
• Deliver timely, high-priority support in a fast-paced, deadline-driven environment where responsiveness and urgency are critical.
• Provide advanced administrative support, managing complex and confidential tasks with minimal supervision.
• Prepare special reports; analyze and consolidate data; and develop summaries for leadership review.
• Generate and compile reports from project accounting and reporting systems for supervisor analysis.
• Review and edit documents for accuracy, quality, and alignment with leadership expectations prior to approval.
• Draft correspondence and communications, including those involving technical or specialized subject matter.
• Track action items and follow up to ensure timely completion of commitments and deliverables.
• Initiate communication to coordinate services, resolve issues, and reduce administrative burden on leadership.
• Prepare a variety of documents, including reports, presentations, meeting minutes, expense reports, and organizational charts.
• Screen incoming communications, prioritize requests, and respond to routine inquiries or redirect as appropriate.
• Train and support administrative staff on processes, policies, and tools.
• Assist with proposals, contracts, presentations, and document control processes.
• Maintain well-organized project files (physical and electronic) and support paperless documentation initiatives.
• Create and maintain project schedules to ensure efficiency and usability for internal and external stakeholders.
• Monitor task budgets, track progress, and proactively alert project managers to potential risks or additional resource needs.
• Provide regular, meaningful updates to project managers on project status, timelines, and budget considerations.
• Perform additional duties as assigned to support team and organizational success.

About You

• High school diploma (or equivalent) with 10+ years of related experience, or an Associate's degree in a related administrative field with 8+ years of experience.
• Demonstrated ability to manage sensitive and confidential information with professionalism and discretion.
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, including strong grammar, spelling, and composition.
• High level of initiative, resourcefulness, and attention to detail.
• Ability to work independently, exercising sound judgment and effectively leveraging available resources and reference materials to meet client needs, including FEMA requirements.
• Proven experience interacting with senior leadership and external stakeholders in a professional and courteous manner.
• Financial or accounting background is preferred but not required.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, and PowerPoint).
• Ability to interpret and apply policies and procedures across a variety of situations.

Rewards & Benefits

At AtkinsRalis, our valuesSafety, Integrity, Collaboration, Innovation, and Excellenceare more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.

Depending on your employment status, AtkinsRalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here.

About AtkinsRalis

We're AtkinsRalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Additional Information

Expected compensation range is between $30.00 - $35.00/hour depending on skills, experience, and geographical location.

Are you ready to expand your career with us? Apply today and help us shape something extraordinary.

AtkinsRalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability

Please review AtkinsRalis' Equal Opportunity Statement here.

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Note to staffing and direct hire agencies:

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.