Operations Assistant/Associate

Job Description

Job Description

We are looking for an Operations Assistant who is highly organized and detail oriented to support the smooth execution of our daily business operations. This role is essential for streamlining workflows, and maintaining accurate databases. You will be the person who keeps everything moving, anticipating needs before they become urgent, managing details others would drop. Project Management experience a plus.

KEY RESPONSIBILITIES

Operations Management

• Assist managers in evaluating current business processes and suggesting actionable strategies to enhance efficiency.
• Maintain files, update logs, process invoices, and manage correspondence.
• Monitor stock levels, track orders and track orders
• Communicate with vendors, clients, and internal departments to ensure smooth day-to-day operations.
• Compile operational data and generate reports for the operations team.
• Pull and organize departmental performance data for weekly and monthly reporting.
• Maintain dashboards and KPI tracing in project management and CRM systems.

Project Management Coordinator

• Planning - Assist in defining project scope, goals, milestones, and deliverables.
• Budgeting: Assist in developing, managing, and tracking project costs and financial resources.
• Coordination: Assist in directing and scheduling cross-functional teams and external vendors.
• Risk Management: Assist in identifying potential bottlenecks and implement solutions.
• Reporting: Assist in documenting progress, updating stakeholders, and archiving final reports.

EDUCATION & EXPERIENCE

Requirements

• Bachelor’s degree
• Minimum 2-4 years’ experience in an operations assistant and/or project management assistant.
• Proven ability to manage complex calendars, communications, and logistics across multiple stakeholders.
• Apparel industry experience a plus.
• Experience working with Microsoft Suite & Google Workspace. Excel – knowledgeable with pivot tables, sorting & filtering data, charts, etc.
• Desire to learn and grow their experience in the operations field
• Excellent organizational skills and attention to detail. Must be organized.
• Able to multi-task

SALARY: 75k - 85k

Qualifications:

• Accountability - Ability to accept responsibility and account for his/her actions
• Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea
• Business Acumen - Ability to grasp and understand business concepts and issues
• Communication, Oral - Ability to communicate effectively with others using the spoken word
• Communication, Written - Ability to communicate in writing clearly and concisely
• Conceptual Thinking - Ability to think in terms of abstract ideas
• Creativity - Ability to think in such a way as to produce a new concept or idea
• Delegating Responsibility - Ability to allocate authority and/or task responsibility to appropriate people
• Emotional Intelligence – Ability to relate to others and navigate interpersonal issues as it relates to team building, development and coaching
• Presentation Skills - Ability to effectively present information publicly.
• Project Management - Ability to organize and direct a project to completion.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.

Dynamic apparel company!

Company Description

Dynamic apparel company!