Executive Secretaries and Administrative Assistants

About US-

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Titles: Executive Secretaries and Administrative Assistants

Duration: Contract

Location: Rochester, NY (14623)

Shift Timings: Mon-Fri (8am -5pm)

Pay: USD 20/hr USD 24/hr

Position summary:

Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence. Ensures efficient daily operations, supports senior staff, and manages multiple priorities while maintaining accuracy, organization, and professionalism.

Key Responsibilities:

• Answers phone calls concerning policy or procedure and directing them to appropriate staff, setting up and coordinating meetings for senior staff.
• Receive and process mail, fax documents and photocopying as needed.
• Maintain paper and electronic filing systems, prepares letters and closes incident and complaint reports.
• Daily office operational functions as needed by senior management, ad hoc assignments if priorities change, orient other support staff if needed.
• Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
• Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

Minimum Qualifications:

• Minimum of 2 years experience working for the New York State Department of Health
• High school diploma (or equivalent).
• Two-year minimum experience working in a professional office setting.
• Excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel).
• The ability to enter data into, and extract data from, electronic databases.
• The ability to work independently and on a team with different personalities.
• The ability to handle multiple, shifting priorities, good organizational skills, including an ability to organize information into reports.

Preferred Qualification:

• Bachelors degree
• Certification in Microsoft Office products
• Previous experience with the Statewide Financial System
• Familiarity and knowledge of the Health Commerce System (HCS)
• Experience with various DOH platform software
• Knowledge and experience with computer information systems and computer programming

Skills:

• Microsoft Word
• Outlook
• Excel
• Teams
• Sharepoint

Application Process

Resume Review

Initial discussion

Video Screening

Client Interview

Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies.

Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.