Executive Assistant, Partnerships & Workforce

Executive Assistant, Partnerships & Workforce Wayne State University is searching for an experienced Executive Assistant, Partnerships & Workforce at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Responsibilities Provide varied confidential executive administrative support to the Vice Provost of the Partnerships and Workforce unit within Academic Affairs, supporting the productivity and effectiveness of the Vice Provost and their team through administrative tasks, triage, prioritization, and proactive capacity building. Perform complex calendar management, exercising discretion and judgment to prioritize challenging schedules, respond to frequent schedule changes, and conserve time by performing or delegating non‑essential tasks. Track and help drive the completion of key deliverables, follow up on outstanding items, and perform special project work as specified, serving as a delegate or proxy for the executive when appropriate. Collect and prepare briefing materials for the Vice Provost for scheduled meetings, events, and appointments, including memos, letters, meeting agendas, summaries, reports, spreadsheets, graphics, charts, and presentations. Plan and organize meetings and other events for the Vice Provost, ensuring appropriate locations, supplies, materials, audio‑visual equipment, and ordering supplies as needed. Manage travel arrangements, flight and hotel reservations for the Vice Provost and other guest travelers, prepare travel folders with itineraries, agenda packets, and arrangements. Welcome guests and customers, greet them in person or on the telephone, screen/triage telephone calls and visitors, and screen incoming mail and route appropriately. Manage and collect all materials for academic staff annual promotion and tenure process and salary review procedures, sending/receiving related correspondence on behalf of the Vice Provost to facilitate successful and timely outcomes. Perform other related duties as assigned. Qualifications Education: Bachelor’s degree (or equivalent) in business, office administration or related fields preferred; an equivalent combination of education and experience may be accepted. Experience: At least 5 years of relevant administrative support experience, preferably supporting an executive, and 3 to 4 years of job‑related experience; experience working in cloud‑based and collaboration‑based environments and with Office 365 Teams and Groups. Knowledge, Skills and Abilities: Strong interpersonal skills and proven ability to build collaborative relationships; effective written and verbal communication skills, including proficiency in grammar, proofreading, and editing; initiative, diplomacy, discretion, confidentiality and a positive, service‑oriented attitude. Excellent organizational skills with the ability to manage a dynamic workload and complete multiple tasks within deadlines. Ability to think proactively, identify and solve problems, anticipate needs, plan and prioritize work with accuracy, efficiency and timeliness; exercise sound judgment with or without complete information. High level of computer skill proficiency, comfort with and ability to adapt in a changing technical environment, including Office 365 (Outlook, Word, PowerPoint, Excel, OneDrive, OneNote), Microsoft Teams, advanced Outlook scheduling, mail‑merge, document templates, and online travel and procurement systems such as Concur, Wayne Buy, Travel Wayne, Adobe, Visio, Skype, and others. Employment Details Employment type: Regular Employee, Full Time, Staff/Administrative. Number of openings: 1. Job category: Staff/Administrative. Wayne State welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer. #J-18808-Ljbffr