Estimator - HVAC

HVAC Estimator

Location: Southeast, FL (serving tri-county area — Broward, Miami-Dade, and Palm Beach counties)

About Us

Air Force HVAC has been a trusted name in South Florida for over 5 years, delivering reliable residential HVAC service, installation, and maintenance across Broward, Miami-Dade, and Palm Beach counties. Our slogan, "Your Home, Our Mission," guides everything we do.

We are on track to grow 8x year-over-year at the top line as we expand our technician team, client base, and service offerings. To achieve this ambitious growth, we are seeking a detail-oriented HVAC Estimator to help us price jobs accurately, win business, and protect margin as we scale.

The HVAC Estimator is a customer-facing role responsible for evaluating job sites, scoping HVAC systems, and building accurate, competitive proposals across residential and light commercial work — including VRF, VAV, and commercial rooftop/split units. This role depends on real field service experience: the estimator's ability to catch scope issues, anticipate installation challenges, and price a job correctly comes directly from having done the work themselves.

Accuracy, speed, and credibility with customers are non-negotiable in this position.

Key Responsibilities

Estimating & Proposal Development
· Conduct on-site assessments to evaluate scope, access, and system requirements for installs, replacements, and repairs
· Develop accurate, detailed estimates across residential and light commercial systems, including VRF, VAV, rooftop units, and commercial split systems
· Price jobs using company pricing structures, material costs, and labor and margin targets
· Prepare "good, better, best" proposal options tailored to customer needs and budget
· Incorporate maintenance agreements, indoor air quality solutions, and financing options into proposals where applicable

Technical Scope & Field Knowledge
· Apply hands-on field service background to accurately identify scope, code/permitting considerations, and installation challenges before they surface on the job
· Review plans, specs, and load calculations as needed to size systems correctly
· Coordinate with the GM, dispatch, and field technicians to clarify scope questions during install or service
· Flag scope creep and prepare change orders for approval

Sales & Customer-Facing Performance
· Present proposals directly to customers, explaining recommendations in clear, honest terms
· Build trust and rapport with customers to drive strong close rates and referrals
· Follow up on outstanding proposals to move them to close

Systems & Reporting
· Maintain accurate, complete estimate records, job notes, and photos in HouseCall Pro
· Track conversion rates, average ticket, and estimate turnaround time
· Communicate estimate status and job scope clearly to the GM and field team

Experience & Skills
· Minimum 3–5 years of HVAC estimating experience (more preferred)
· MUST have HVAC field service experience, both commercial and residential
· Strong knowledge of VRF, VAV, and commercial HVAC systems in addition to residential
· Proven ability to build estimates that close and protect margin
· Proficient in Jobber and/or HouseCall Pro
· Comfortable presenting proposals directly to customers

Highly Preferred
· Commercial installation/service background (VRF, VAV, rooftop units)
· Track record of strong close rates as an estimator or in a field sales capacity

Personal Attributes
· Detail-oriented and accurate, even under deadline pressure
· Takes pride in getting the scope and the numbers right the first time
· Strong communicator with customers and teammates alike
· Reliable, accountable, and self-directed
· Motivated by performance-based compensation

Compensation & Benefits
· Base Salary: $65,000 - $85,000 (based on experience)
· Health, Dental, and Vision benefits
· PTO + Sick days
· Company vehicle (if applicable)
· Strong growth trajectory within a rapidly scaling company