Accounts Payable (Ap) Specialist

Full-time

Description

OBJECTIVE

The Accounts Payable (AP) Specialist is responsible for managing the full-cycle accounts payable process, ensuring timely, accurate, and efficient payment of vendor invoices and employee reimbursements. This role is essential in maintaining strong vendor relationships and supporting the integrity of financial operations in a high-volume, materials-based environment.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Process vendor invoices and match with purchase orders and packing slips to verify pricing and quantities for materials such as lumber, hardware, and building supplies
• Facilitate vendor payments via check, ACH, or wire, ensuring accuracy and timeliness
• Reconcile vendor statements and resolve discrepancies by working with purchasing, receiving, and vendors
• Receive and verify employee expense reports and reconcile with account balances and office records
• Verify vendor information, including federal ID numbers, and maintain up-to-date W-9 records
• Identify and apply available vendor discounts and ensure outstanding obligations are properly credited upon payment
• Issue purchase order amendments or stop-payment orders as necessary
• Assist with monthly reconciliations of accounting records, ledgers, and transactions
• Maintain and reconcile petty cash, including recording entries and verifying documentation
• Calculate and report applicable sales tax based on paid invoices
• Assist with year-end 1099 processing and compliance
• Maintain organized, confidential AP records (digital and paper-based)
• Perform other related duties as assigned

SKILLS & ABILITIES

• Must be reliable, detail-oriented, and highly trustworthy
• Excellent organizational skills and ability to manage multiple tasks and deadlines
• Strong communication and interpersonal skills
• Proficient in Microsoft Office Suite, especially Excel
• Experience with or ability to learn accounting systems (e.g., QuickBooks, Sage, NetSuite)
• Ability to maintain confidential and accurate records
• Solid understanding of basic accounting and AP principles
• Ability to work independently and collaboratively in a fast-paced environment

EDUCATION & EXPERIENCE 

• High school diploma or equivalent required; Associate’s degree in Accounting or related field preferred.
• Minimum of 2 years of accounts payable experience, preferably in a construction, building materials, or distribution industry
• Strong understanding of basic accounting principles and AP workflows
• Proficiency in accounting software (QuickBooks, Sage, or similar ERP systems)
• Intermediate Excel skills (pivot tables, VLOOKUPs a plus)
• Excellent attention to detail and organizational skills
• Strong communication skills and ability to collaborate with vendors and internal teams
• Ability to manage multiple tasks and meet deadlines in a high-volume environment

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times. 

BENEFITS

Available to all Full-Time employees.

• Paid Time Off (Vacation Pay)
• Paid Sick Leave (Sick Pay)
• 6 Paid Holiday Days
• 401(K) with employer contribution
• Medical, Dental, Vision, & Life Insurance

SALARY RANGE

$24.00-$31.00 + DOE

Berco Redwood/Berry Lumber, Inc. is an equal employment opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law. 

Salary Description

$24.00-$31.00 + DOE