Accounts Payable/Receivable Specialist

Full-time

Description

About Chandler

Chandler Industries is a premier contract manufacturer specializing in precision machining, EDM, sheet metal fabrication, and a range of value-added services. We excel in providing exceptional value through responsive customer service, technical expertise, and innovative lean manufacturing practices. Our commitment to delivering world-class quality and on-time performance has made us a trusted partner for our customers. Chandler operates five divisions, including four in Minnesota—Blaine, Long Prairie, Montevideo, and Wyoming—and one in Chihuahua, Mexico.

About the Position

The role of the Accounts Payable/Receivable Specialist (AP/AR Specialist) encompasses a range of responsibilities related to financial transactions. This individual will be involved in various Accounts Payable functions such as processing and researching vendor invoices and payments, as well as assisting the 1099 process, vendor maintenance, and supporting other A/P activities and participating in special projects.

Additionally, the AP/AR Specialist will assist in data entry tasks associated with invoicing sales orders, including the distribution of invoices through mail, email, or customer portals. The position involves processing cash receipts, managing collections, and contributing to semi-annual bank audits and annual financial audits.

Compensation 

Compensation is determined based on a variety of factors related to the specific position. These may include skills, relevant experience, education, internal equity, business needs, and local market conditions. While the full range is shared for transparency, offers are rarely made at the minimum or maximum of the range.

Chandler offers a comprehensive benefits package to eligible employees and their dependents. This includes medical, dental, and vision coverage; life insurance; short- and long-term disability; a 401(k) plan with company match; and a range of supplemental benefit options. In addition, eligible employees receive paid holidays and paid time off.

Requirements

Accounts Payable

• Process daily accounts payable transactions, identifying cost-saving opportunities and process efficiencies.
• Review and approve weekly payments, ensuring proper AP coding.
• Analyze and approve all vouchers for scheduled payment, gathering and sorting relevant documentation.
• Pay invoices, verify transaction information, and obtain payment authorization.
• Resolve account discrepancies by investigating documentation, issuing payments, stopping payments, or making adjustments.
• Scan, upload, and enter vendor invoices and credit information.
• Reconcile and manage vendor rebates, liaising with relevant departments for accuracy.
• Generate invoice deduction notices when necessary.
• Review Accounts Payable aging reports and maintain accounts payable files.
• Address vendor inquiries both verbally and electronically.
• Support automation projects to enhance the control environment.
• Support training and policy compliance activities.
• Assist with month-end close process.

Accounts Receivable

• Invoice sales from daily shipment registers across multiple ERP systems.
• Distribute invoices to customers through mail, email, or online portals.
• Record cash, checks, and wire/ACH transactions for customer payments.
• Process weekly remote customer deposits using check scanners and online bank portals.
• Verify the validity of account discrepancies by obtaining and investigating information from required departments and from customers.
• Assist in semi-annual bank audits and annual financial audits.
• Handle collections, including examining customer payment plans, payment history, and making collection calls/emails.
• Provide collection information to executive management.
• Assist with company credit card reconciliation reporting.
• Prepare weekly consolidated AR aging reports, track daily sales by site, and generate monthly sales reports.
• Maintain up-to-date customer records while ensuring confidentiality.
• The AP/AR Specialist will also take on special projects and additional responsibilities as assigned.

Required Skills and Experience

(Minimum requirements in terms of educational background, work experience, licenses/certifications or other knowledge, skills, and abilities).

• Associate or bachelor’s degree in accounting, Finance, or related field preferred. 
• Minimum 2 years accounting experience, with a strong understanding of collections, billing, and receivables and or full cycle accounts payable, including analysis of vendor accounts and aging reports, and/or month-end close process.
• Knowledge and understanding of accounts payable and accounts receivable processes and procedures, as well as accounting principles, debits, and credits.
• Proficient knowledge of Microsoft Office (Word, PowerPoint, Outlook) with a high proficiency in Microsoft Excel. 
• Strong interpersonal communication skills: ability to communicate with varied levels of employees. 
• Exceptional attention to detail, organizational and problem-solving skills. 
• Strong analytical skills. 
• Strong written and verbal communication skills. 
• Highly adaptable; possesses a strong ability to manage multiple tasks and changing priorities. 
• Ability to maintain confidentiality. 
• Ability to multi-task; strong project management skills. 
• Ability to establish and contribute to a high degree of teamwork and collaboration with diverse groups. 
• This position requires use of information or access to hardware which is subject to the International Traffic in Arms Regulations (ITAR). All employees must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident, Political Asylee, or Refugee.

Additional Skills and Experience

(Preferred or helpful)

• Epicor experience

Salary Description

20.44 -30.66