Accounts Payable Specialist

Accounts Payable Specialist

Mitchell Hamline School of Law is seeking to hire a full-time Accounts Payable Specialist. This position is responsible for timely and accurate processing of vendor invoices for payment, daily deposit of all cash receipts, preparation, reconciliation and posting of monthly purchasing card transactions, preparation and posting of journal entries for miscellaneous cash disbursements and other entries as requested, monthly billing of off campus work study and maintenance of Petty Cash box. On occasion, this position also serves as a backup for other staff in the Finance office.

Essential Duties and Responsibilities:

• Execute bi-monthly cash disbursements according to payment schedules.
• Process and post vendor invoices end to end, ensuring accurate documentation, approvals, GL coding, and timely entry using the AP module in ERP system.
• Research and resolve vendor discrepancies. Identifying, tracking and resolving payment issues, including the collection or incomplete or missing information.
• Serve as a subject matter expert for Accounts Payable, providing guidance on AP processes, resolving complex issues, and supporting internal stakeholders and vendors.
• Coordinate month end and year end activities with Controller to close A/P in a timely manner.
• Process necessary 1099s and submit to IRS in an accurate and timely manner.

Secondary Job Activities:

Customer Service

• Issue Resolution - resolve payment issues with department as per policy and government guidelines.
• Review department backup ability to quickly identify appropriate business reasons, receipts, and backup information to make decisions on payment processing.
• Answer verbal and written faculty, staff, student and vendor questions and requests, both timely and professionally.

Purchase-Card

• Monitor and review all purchase-card transactions to ensure compliance with School policy, GAAP, and IRS policies.
• Ensure identification, tracking and resolution of issues or missing information, including review of business purpose, receipts, and accounting codes.

Other duties as assigned

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Knowledge, Skills and Abilities:

• In-depth knowledge of basic accounting & A/P systems.
• Strong analytical skills to describe problems, determine solutions, and implement improvements.
• Honesty, integrity, high attention to detail and trustworthiness.
• Strong organizational skills to manage multiple tasks with attention to detail.
• Effective communication, interpersonal, and organizational skills.
• Tenacity in overcoming obstacles while maintaining productive and positive working relationships.
• Ability to execute in a rapidly changing fast-paced environment that requires strong teamwork.
• Proficiency with Microsoft Office applications and the capacity to learn new systems.

Minimum Qualifications :

• Associate's degree in accounting or three years of accounts payable experience.

Preferred Qualifications:

• Experience with Jenzabar ERP.
• Experience working in higher education or another complex organizational environment.

Pay Range:

The anticipated pay range for this position is $22.00 - $26.00 hourly, depending on qualifications and experience.

Benefits

• Health insurance
• Dental insurance
• Life/AD&D insurance (MHSL pays for)
• Optional Life Insurance
• Disability Benefits (MHSL pays for)
• Generous Holidays and Winter Break
• 403(b) Retirement plan (Generous MHSL match)
• Employee Assistance Program (EAP)
• Competitive compensation package

To apply, please submit a cover letter and resume. Review of applications will begin immediately and will continue until the position is filled or otherwise closed at the School's discretion.

Mitchell Hamline School of Law does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.

Notice of Nondiscrimination re: Title IX Sex Discrimination

Mitchell Hamline School of Law prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions about sex discrimination or harassment to the Title IX Coordinator. The notice of nondiscrimination and information about reporting concerns is located on our website.