Administrative Support Specialist

Title: Administrative Support Specialist KBR’s Mission Engineering Division delivers complex technical solutions and expert support to the U.S. Department of War, specializing in modeling and simulation, cyber transformation, air vehicle mission integration, and lifecycle support. As a trusted partner with a proven history in mission technology, KBR collaborates closely with clients to develop innovative and effective solutions. With a strong ethical framework, KBR prioritizes data security, privacy, and responsible information management to ensure mission success. KBR is seeking an Administrative Support Specialist (Evening Shift: 1–9 PM) to support student management and accountability operations at SWESC/Naval Station Great Lakes. This is a full-time, onsite role where you’ll help keep day-to-day operations running smoothly by maintaining accurate records, supporting reporting requirements, and assisting with student coordination. You’ll work closely with civilian staff, government contractors, and active-duty personnel to support communication, scheduling, and administrative processes across training activities. Roles and Responsibilities: Maintain accountability rosters and student status updates using Government/Command repositories and internal tracking tools; validate rosters and resolve discrepancies. Perform data entry/verification in designated student accountability databases (e.g., PowerApp Learning Site database) and housing systems (e.g., EMH), as required. Prepare and submit time-sensitive daily/weekly accountability deliverables in accordance with established reporting timelines. Provide daily administrative support related to student preparation and accountability, including email communications, data validation, and updates to enrollment and appointment records. Maintain and verify student records in internal data systems by reviewing rosters, identifying discrepancies, and ensuring information accuracy. Prepare, generate, and submit routine reports related to student status, room assignments, and accountability in accordance with established timelines. Support student check-in and check-out processes by issuing and tracking keys, maintaining logs, and ensuring required documentation is completed and filed appropriately. Monitor shared inboxes and communication channels for student requests, scheduling updates, medical and dental notifications, academic changes, and other administrative items, routing information as needed. Provide administrative assistance with disciplinary and compliance documentation by assembling required forms, attachments, and records and routing them for review and approval. Assist with weekly room inspection coordination by posting results, updating internal systems, and tracking follow-up actions as required. Maintain and update administrative lists and tracking documents related to student appointments, class assignments, attendance, and status changes. This position provides administrative and clerical support only and does not include decision-making authority, supervisory responsibility, or independent judgment on policy, disciplinary, or operational matters. Basic Qualifications: Education & Years of Experience: High School Diploma/GED & 6+ years of experience. Clearance: Active/Current Secret Clearance or ability to obtain and maintain. Skills/Software experience: Proficiency with Office 365 software and business tools (Excel, Word, PowerPoint, SharePoint, etc.). Use of computer programs such as EMH. Preferred Qualifications: Possess exceptional organizational skills. Possess exceptional customer service, time management, critical thinking, and active listening skills. Prior military experience is helpful but not required. Experience with Enterprise Military Housing (EMH) software. Comfortable working with databases and internal tracking systems. CPR certification. Strong organizational, communication, and customer service skills. Ability to work effectively in a team-oriented environment. Adaptability and willingness to learn new systems and processes. Schedule: Full time. Shift: 1:00 pm. – 9:00 pm. Other Notes: Position is onsite. May require frequent travel between assigned buildings; candidate must provide their own transportation (no base transportation available). May require walking between buildings (potentially 1–2 miles) and working in inclement weather. May require stair use in multi-floor buildings without passenger elevators. Basic Compensation: $21/HR-$30/HR. The offered rate will be based on the selected candidate’s location, knowledge, skills, abilities, and/or experience, contract affordability, and in consideration of internal parity. Additional Compensation: KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance. Benefits: KBR offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development. #LI-RP1 Belong, Connect and Grow at KBR At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together. KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. KBR — Delivering Solutions, Changing the World. KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives. In everything we do, we are guided by our ONE KBR Values: We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential. We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders. We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business. We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed. We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company. We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals. Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries. At KBR, We Deliver. Fraud Alert Fraud has infiltrated the job placement market via the internet, email and direct phone contact. Attempts have included unauthorized use of KBR’s name and logo to solicit potential job seekers or to extend false job offers. Bad actors may mix in fake job advertisements with legitimate postings. These ads can include contact instructions and require job seekers to send sensitive personal information or money to pay for visa applications, processing fees, etc., in exchange for consideration for a high-paying position. KBR will never ask for any sort of advance payment as part of the recruiting/hiring process. Candidate profiles are carefully managed to protect personal information.