Office Assistant

Part-Time Administrative Assistant – Law Office

Schedule: Mondays, Tuesdays, Wednesdays, alternating Thursdays, and additional hours as needed to cover vacations and office absences.

Position Overview

A well-established law office is seeking a reliable, organized, and professional Administrative Assistant to support daily office operations. This position is ideal for someone who enjoys working in a client-focused environment, can follow established procedures, and takes pride in providing exceptional administrative support.

The successful candidate will be detail-oriented, dependable, and comfortable managing multiple responsibilities while maintaining a high level of professionalism.

Primary Responsibilities

• Answer incoming telephone calls and make appointment reminder calls to clients.
• Schedule appointments and send/receive correspondence.
• Welcome and assist clients visiting the office.
• Prepare for and clean up after in-office, Zoom, telephone appointments, and workshops.
• Open client files and make copies of documents.
• Monitor and maintain office and building supply inventory.
• Coordinate service and repair appointments for office equipment and property.
• Receive and process client payments.
• Prepare and follow up on: Office and client forms and checklists. Client documents related to estate planning, trust funding, disability administration, death administration, real estate, and business matters.
• Record time entries in billing software and assist with preparing client invoices.
• Perform other administrative duties as assigned.

Qualifications

• Strong verbal communication and listening skills.
• Excellent organizational and administrative abilities.
• Ability to plan ahead, prioritize tasks, and seek guidance when needed.
• Comfortable following established procedures and detailed instructions.
• Team-oriented with a willingness to assist coworkers as needed.
• General computer proficiency.
• Strong Microsoft Office skills, including: Word and Outlook (required) Excel and PowerPoint (preferred)
• Professional demeanor and appearance.
• High level of accuracy and attention to detail.

What We're Looking For

The ideal candidate is dependable, organized, client-focused, and able to work effectively in a professional legal environment. Attention to detail, strong follow-through, and the ability to manage administrative processes accurately are essential for success in this role.

Employment Type: Part-Time Work Location: In Office Compensation: Based on experience

Nesco Resource is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.