Sr. Administrative Assistant

Job Description

Job Description

We are looking for a proactive Sr. Administrative Assistant to support daily office operations in Plano, Texas. This Long-term Contract position is ideal for someone who enjoys a fast-paced, hands-on environment and takes pride in creating a welcoming, organized workplace. The role combines front-desk coordination, office services, facilities support, and administrative assistance to help the team function efficiently each day.

Responsibilities:
• Welcome visitors, issue guest access materials when needed, and guide them to the appropriate team members.
• Manage incoming packages and courier deliveries, while preparing and coordinating outgoing shipments.
• Sort and distribute mail promptly to maintain smooth internal communication across the office.
• Monitor inventory for workplace supplies, refreshments, and snack items, placing orders and receiving deliveries as needed.
• Maintain shared spaces by refreshing breakrooms, tidying the coffee area, and keeping conference rooms presentable throughout the day.
• Provide office setup support by preparing workstations for new employees, resetting desks, and assisting with internal seating changes.
• Coordinate office meal arrangements on designated days, including vendor communication, delivery setup, and post-event cleanup.
• Submit facility service requests and process office-related invoices with accuracy and timeliness.
• Replenish copier paper and assist with general office readiness tasks to ensure uninterrupted daily operations.
• Offer backup administrative coverage for team members during absences and provide responsive support across the office as priorities shift.• Demonstrated experience in administrative or office support within a detail-oriented business environment.
• Strong interpersonal skills with a friendly, service-oriented approach to assisting employees and guests.
• Ability to learn quickly, adapt to changing priorities, and take initiative without constant direction.
• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook; familiarity with PowerPoint is beneficial.
• Experience using Microsoft Teams and other standard workplace communication tools.
• Comfortable performing active, physical tasks throughout the day, including lifting up to 25 lbs., bending, walking, and using a small step ladder.
• Able to work on-site Monday through Friday in a role that requires frequent movement and hands-on support.
• Bilingual communication skills are a plus, but not required.