Faculty Administrative Assistant

Faculty Administrative AssistantWe are actively hiring for multiple Faculty Administrative Assistant roles under this posting. Apply today!As the professors' administrative assistant, this role provides valuable tactical and administrative help to our faculty in support of Harvard Business School's (HBS) mission to educate leaders who make a difference in the world. Reporting to a Manager of Unit and Faculty Support the Faculty Administrative Assistant supports faculty with complex administrative duties related to their teaching, research, and other responsibilities. The Faculty Administrative Assistant will act as a seamless extension of the faculty they support and will work closely with other Faculty Administrative Assistants across ten academic units, as well as with their manager. Faculty Administrative Assistants also work with and assist peers on activities that support teaching, research, finance, and other departments.Administratively supports multiple faculty, while acting as a liaison between students, other instructors, and various HBS and University departmentsProvides support to faculty and/or other projects on a short-term and long-term basis based on business needs and varying team support requirementsSupports faculty when they are teaching and with course platform; assembling and editing syllabi, supporting the grading process, preparing materials and presentations for class; coordinating arrangements for class visitors, etc.Manages and coordinates extremely active, complex calendars; scheduling appointments, meetings, and eventsPerforms basic online research; retrieves books, articles, and other informationPrepares documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing filesComposes, prepares, and edits professional correspondence that is sometimes confidentialBuilds strong relationships with stakeholders, including faculty, staff, and external partnersCoordinates complex travel arrangements, itineraries, and travel visasPrepares, tracks, and processes expense reimbursements in a timely and accurate mannerPerforms office management responsibilities such as ordering supplies, maintaining a clean working environment, greeting visitors, and responding to correspondence in a timely manner on the faculty's behalfMay manage the administrative process for faculty and doctoral recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelinesMay organize and plan logistics for seminars series, research conferences and other unit eventsBuild trust and collaboration by being present on-site and engaging directly with colleagues and various constituents.Being responsible for other duties as assignedPlease note the internal and official job title for this role is Faculty Support Specialist. If you are hired for the role your title will be Faculty Support Specialist.Basic Qualifications:High School Diploma or GED required.3+ years of experience working in an administrative, clerical, executive support, coordination, or related professional capacity is required.Education beyond high school may count toward experience.Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.) is a mustNOTE: As part of the interview process, candidates who reach a certain stage will be asked to complete a hands-on skills assessment that involves tasks related to the role utilizing the Microsoft Office suiteAdditional Qualifications and Skills:You set a high bar for yourself with attention to detail, confidentiality, and strong customer serviceYou work well independently and also contribute as a valuable team member with an attitude focused on helping othersPeople describe you as reliable and resourceful – you always follow through and strive to surpass expectationsYou have a willingness to work in a collaborative work environment supporting a variety of faculty, colleagues, and changing assignments based on business needsYou can adapt quickly to changing staffing assignments, responsibilities, tasks, and feedbackYou are proficient in navigating and using major social media platforms (such as Facebook, Twitter, Instagram, LinkedIn, and TikTok) for basic content creation, audience engagement, and trend analysisPlease note: A cover letter is required to be considered for this opportunity.