Reception & Administration Support

Job Description

Job Description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Training & development

Employer : Magnus Management Group 
Department : US Department of Agriculture (USDA) 
Clearance : Secret 
Location : Arlington, VA. 
Telecommute : On-site 
Position Type :  Full time, W-2 employee of Magnus Management Group (40 hrs. a week) 
Contract length : 5 years 

Admin Support to include Receptionist and Administrative Support (Non ‑ Exempt)
Minimum Qualifications

• 1–3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position 
• High School diploma required, higher education preferred 
• All personnel under this contract must meet or exceed the following minimum qualifications:  
• Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel. 

Communication & Front ‑ Desk Support

• Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication 
• Ability to manage the receptionist area 
• Effective written and verbal communication skills for interacting with various individuals 

Mail & Records Handling

• Ability to maintain records of receipt, mailing dates, and other required information 
• Ability to ensure appropriate mailing and/or shipping of packages, letters, etc. 

Scheduling & Guest Support

• Experience managing calendars, scheduling meetings, appointments, and greeting high‑level guests 

Document & Office Support

• Experience creating and distributing correspondence, reports, and other documents 
• Track inventory of office supplies and notifying admin office of need to replenish those supplies 
• Experience providing general office support like various administrative tasks, data entry, filing, and customer service 

Technical & IT Proficiency

• Proficiency in office software and equipment 

Task & Problem Management

• Ability to manage multiple tasks and prioritize effectively