Trade Partner Prequalification Coordinator

The Subcontractor Compliance Coordinator (Trade Partner Prequalification Coordinator) will be responsible for coordinating the prequalification process for both current and prospective trade partners, ensuring that applications are complete, routed to the appropriate internal departments, reviewed within established guidelines, and that any deficiencies or outstanding requirements are addressed in a timely manner. This is primarily a coordination and communication role, requiring strong organizational skills, attention to detail, follow-through, and the ability to communicate effectively with trade partners and internal stakeholders. The successful candidate will serve as a key point of coordination between Risk Management, Preconstruction, Accounting/Finance, and other departments involved in evaluating trade partners’ qualifications. An entry-level accounting background is preferred, as the position will involve reviewing financial information and understanding financial documentation. However, extensive accounting experience is not required. Founded in 1991 and headquartered in Detroit, Sachse Construction has built millions of square feet of commercial, retail, multifamily, and institutional space throughout the United States, Canada, and Puerto Rico. Our signature asset is our unmatched reputation of integrity, quality, and reliability. Our commitment to our core values — do the right thing, have passion and enthusiasm, pursue excellence by constantly raising the bar, and do whatever it takes — has earned the trust of clients from national retail chains to private and institutional owners. In addition to providing a unique and exceptional customer service experience to our clients, we strive to provide an engaging atmosphere for our team members. Our team members have access to all of the essential benefits and perks, plus: Unlimited PTO Role-Specific Training + Mentoring Award-Winning ‘Project:U’ Wellness Program Social Mission Committee + Philanthropic Activities Weekly Professional Massages Financial Lunch and Learns We have been repeatedly recognized with several national and local awards, including: Best and Brightest Company to Work For Best and Brightest in Wellness Top Workplace Certified Great Place to Work Responsibilities Coordinate the prequalification process for new and existing trade partners in accordance with company policies and established guidelines. Review submitted prequalification applications for completeness and identify missing or deficient information. Ensure applications and supporting documentation are routed to the appropriate internal departments for review and approval. Track the status of trade partner applications from initial submission through final approval. Follow up with trade partners and internal departments regarding outstanding items, questions, or deficiencies. Maintain accurate and up-to-date records of trade partner qualification status. Monitor expiration dates for financial information, insurance certificates, licenses, bonds, and other required documentation. Coordinate periodic renewals and requalification of existing trade partners. Escalate significant deficiencies, concerns, or delays to the Risk Manager. Internal Coordination Serve as the primary coordinator between Risk Management, Preconstruction, Accounting/Finance, and other departments involved in trade partner qualification. Communicate clearly with internal stakeholders regarding the status of applications and outstanding requirements. Ensure reviews are completed in a timely manner and that applications do not become stalled within the process. Maintain a clear understanding of the company's trade partner prequalification requirements and workflow. Assist in improving and maintaining an efficient, consistent, and well-documented prequalification process. Trade partner Communication Communicate professionally with trade partners regarding application requirements, missing documentation, deficiencies, and follow-up items. Respond to questions and provide guidance regarding the prequalification process. Establish positive working relationships with trade partner contracts while maintaining the company's qualification standards. Provide timely reminders and follow-ups to ensure outstanding requirements are resolved. Financial & Risk Documentation Review basic trade partner financial information and supporting documentation for completeness and consistency. Assist with the collection and organization of financial statements, credit information, banking information, bonding information, insurance documentation, licenses, safety information, and other required records. Identify obvious inconsistencies or missing information and coordinate questions with the appropriate internal department. Maintain confidentiality of sensitive financial and business information. Reporting & Administration Maintain accurate electronic files and records for all trade partners. Prepare periodic reports for the Risk Manager regarding new trade partner applications, applications in process, outstanding deficiencies, approved and conditionally approved trade partners, expiring or expired qualifications, and other prequalification metrics as requested. Assist with developing and maintaining dashboards, tracking reports, and workflow tools to monitor the prequalification process. Identify opportunities to improve efficiency, communication, and accountability within the prequalification process. Qualifications Entry-level accounting knowledge, including the ability to understand basic financial statements and financial terminology. Strong organizational and time-management skills. Excellent written and verbal communication skills. Strong attention to detail and accuracy. Ability to manage multiple applications, deadlines, and follow-up items simultaneously. Ability to work effectively with multiple departments and personalities. Strong follow-through and a proactive approach to resolving outstanding issues. Proficiency with Microsoft Office, particularly Excel and Outlook. Ability to handle confidential financial and business information professionally. Disclosure Our company is proud to be an equal opportunity workplace that is strives for inclusion. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other protected group. If you have a disability or special need that requires accommodation, please let us know by contacting our VP of People, Myra Ebarb, at View email address on click.appcast.io from People and Perks with any questions or requests for accommodation. #J-18808-Ljbffr Sachse Construction