Executive Assistant - Onsite Tallahassee, FL

Job Description

Job Description

Dress Code: Appropriate, Semi-Professional Dress Attire

Work Environment: Office

Position Summary:

Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and  working with 3-4 attorneys. Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems. Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.

Contractor Duties

• The legal assistant acts as the legal secretary for assigned attorneys
  
• Formatting, finalizing, typing, and filing documents. 
  
• Preparing letters and legal documents from drafts.
  
• Filing pleadings and motions with appropriate tribunals.
  
• Serving or arranging service of legal documents, and maintaining attorney case files. 
  
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed. 
  
• Retaining and scheduling court reporters and obtaining transcripts.
  
• Performing general secretarial duties such as phone calls and travel arrangements.
  
• Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
  
• Closing case files, and supporting office management as needed.
  

Requirements

Skill

Required / Desired

Amount

of Experience

Ability to speak and understand English
Required

Must possess at least a high school diploma
Required

Associates of Bachelors degree preferred
Desired

Must have 3 to 5 yrs experience working as a paralegal or legal secretary
Required
3
Years

Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint
Required
3
Years

Experience preparing legal documents and subpoenas
Required
3
Years

Experience preparing discovery requests and scheduling hearings, trials and depositions
Required
3
Years

Experience formatting, finalizing, typing and filing documents
Required
3
Years

Experience preparing letters and legal documents from drafts



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