Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support daily office operations for a Contract position in Hopewell, Virginia. This opportunity is ideal for someone who enjoys keeping schedules on track, maintaining accurate records, and providing responsive administrative support in a fast-paced rental and leasing environment. The role requires strong attention to detail, professionalism in communication, and the ability to manage multiple tasks efficiently while supporting compliance-driven processes.

Responsibilities:
• Coordinate calendars, schedule meetings, and arrange appointments to support staff productivity and daily workflow.
• Maintain both digital and physical participant records, ensuring files are complete, organized, and handled according to program guidelines.
• Enter and update information in Yardi or comparable housing management software with a high degree of accuracy.
• Assist with documentation related to recertifications, interim updates, and outgoing correspondence.
• Monitor reports, activity logs, and routine administrative trackers to help keep departmental operations current.
• Provide front-office support by answering inbound calls, responding to inquiries, and directing requests appropriately.
• Perform general office duties such as document preparation, filing, and administrative follow-up to support team needs.• Previous experience in an administrative, office support, or receptionist-focused role.
• Background in affordable housing, property management, rental services, or related program administration is strongly preferred.
• Working knowledge of Yardi or similar property or housing software is highly desirable.
• Strong data entry skills with consistent accuracy and close attention to detail.
• Clear written and verbal communication skills, along with a detail-oriented customer service approach.
• Ability to manage multiple priorities, stay organized, and follow established procedures carefully.
• Proficiency with general administrative tasks, including phone support, scheduling, and file management.