Regional Administrative Manager

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an experienced Regional Administrative Manager in our Northern California Office. The Regional Administrative Manager supervises a group of legal support staff and provides support for office operations for assigned office locations. The position provides leadership to personnel supporting the attorneys of the Firm. The primary purpose is to ensure all attorneys have the necessary assistance and physical work environment suitable for the practice of law. The following set of success factors describe the characteristics of those who are successful in our Firm: Helpful,Congenial,Personable,Positive Unpretentious,Approachable,Respectful,TeamOriented Accountable,TakesOwnership,CorrectsMistakes Organized,Timely,Confidential,Responsive(within24hours) DutiesandResponsibilities: SuperviseAdministrativeManagers,legalassistants,receptionists,officecoordinators/supervisors,administrativeassistants,andinterns. Monitor and coordinate legal assistant/attorney staffing ratios and workflow. Manage timekeeping of direct reports by reviewing and approving weekly timecards, PTO requests, monitoring and managing hours, breaks and overtime requests. Assess staff performance, provide coaching/guidance and address performance issues when needed, conduct annual performance reviews of direct reports. Understandandabletoperformbasicemployeerelations. Recruit, interview and hire: review/vet resumes, conduct and coordinate interviews, and obtain final approval for hiring. Employee onboarding duties (determine office seating, ensure office services and IT have set up office/workstation and created required User accounts) and offboarding duties. Partnerwithbusinessleadersensuringneedsfromdifferentdepartmentsarebeingmet. Collaborate with the development and implementation of training for assigned staff. Work closely with firmwide Directors and Managers to implement and improve firm policies and procedures. Ensure the offices are functional, safe, and adequately stocked with necessary supplies. Interact with property managers and manage vendors in support of office operations. Plan,scheduleandpromoteofficeevents(e.g.monthlybreakfasts,happyhours,holidayparties,staffmeetings,partnershipmeetings). Monitorcostsandexpensestoassistinbudgetpreparation. Sometravelrequired;otherdutiesasassigned. Education,Experience,andSkills: Bachelor’s degree in business administration, management, or related field preferred. Minimum 5 years’ experience in a management/supervisory role in a professional service setting. Abilitytoworkindependentlywithlittletonosupervisionandperforminafast-paced,dynamicworkenvironment. Determination and desire to drive continuous improvement of operations. Abilitytocommunicateeffectivelywithalllevelsofmanagement. Ability to work with sensitive information while maintaining confidentiality. Proficiency with MS Office. Strong Excel skills and DocuSign skills preferred. Abilitytomulti-task,prioritizeandworkundertightdeadlines. Excellentorganizationalskillsforoptimalworkflowandefficiency. Excellenttimemanagement,interpersonalandcommunicationskills. Adaptabletochangingprioritiesandworkdemands. Pro‑active, follows through with minimum direction, and displays initiative. Exhibitsapositiveattitudeandhasconfidence. Whatweofferyou Competitivecompensation Comprehensivebenefitspackage,includingmedical,dental,andvision HSAandFSAplansavailableforemployeesanddependents Work‑lifebalance GenerousPTOpolicy 401Kplanincludinga3%EmployerSafeHarborcontribution Firmpaidlifeinsuranceandlong-termdisability EmployeeAssistanceProgram Year-endbonusesandreferralfeeprograms EEOStatement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook. #J-18808-Ljbffr Freeman, Mathis & Gary Law