Project Assistant

Project Assistant

Immediate need for a talented Project Assistant. This is a 12 months contract opportunity with long-term potential and is located in Kansas City, MO (Onsite).

Pay Range: $24 to $26.50/hourly. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities

• This position provides general administrative and office support for company projects.
• The ideal candidate should be professional, highly organized, and detail-oriented, with strong communication and administrative skills.
• This is a fully onsite position with no remote or hybrid option.
• Keep and maintain project files.
• Maintain project email box.
• Document Control/Document Management - this will be primary focus in this role
• Track projects and produce monthly progress reports.
• Work with specs, changes and finalizing.
• Facilitate questions regarding projects and research information.
• Maintain tracking system for projects.
• Record minutes from Project Manager meetings.
• Answer phones and direct calls.
• Read and sort incoming mail.
• Collect bills/invoices.
• Type memos, correspondence, reports, and other documents.
• Make travel arrangements.
• Prepare outgoing mailings and labels, including emails and faxes.
• Organize and maintain filing system.
• Coordinate client or vendor lunches, including set-up and clean-up.
• Reserve conference rooms; Coordinate with internal support departments.
• Order and maintain supplies.
• Arrange equipment maintenance or set-up.
• Keep the department calendar and roster.
• Occasional project assistance for managers.
• Assist in Power point presentations.
• Utilize Access to store and retrieve data.
• Help coordinate clerical needs of special projects.
• Complete weekly timecards.
• Make copies of printed material.
• Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Key Requirements and Technology Experience

• Must have minimum 3-7 years of experience applicable administrative support experience within construction or engineering industries e.g. electric utility/T&D, Renewable Energy, Oil/Gas, Water or similar sectors.
• Must have experience in document control, project coordination and office support.
• High School degree or equivalent required.
• Minimum five (5) years office/clerical experience. OR
• Associates + 4 yrs experience. OR
• Bachelors + 2 yrs experience.
• The team is looking for high-caliber candidates who are detail-oriented, self-starters, and strong communicators.
• Backgrounds that tend to translate well include roles involving coordination, logistics, customer-facing work, or managing multiple priorities in fast-paced environments.
• Professional maturity and the ability to stay organized under pressure are key.
• Microsoft Office experience is a MUST!.