Project Assistant

Project Assistant

Kansas City, MO

On-Site

Compensation: $20 - $25/hr (Contract-to-Hire)

Our EPC client is seeking a detail-oriented Project Assistant to support engineering and construction projects in Kansas City, MO. This contract-to-hire position works closely with Project Managers and project teams to provide comprehensive administrative and project coordination support, maintain accurate project information, and help keep multiple project activities organized and on track. The ideal candidate is organized, proactive, comfortable managing multiple priorities, and able to communicate effectively with project teams, clients, vendors, and other stakeholders.

Provide general administrative and project support for engineering and construction projects

Assist Project Managers and teams with project coordination and administrative needs

Organize and maintain project files, filing systems, documentation, and communications

Perform project data entry and maintain project contact lists and execution plans

Track project status and maintain project tracking systems

Prepare monthly project progress reports and update record copies, engineering project documentation, and project changes

Research and provide information to support project-related questions and requests

Record and distribute meeting minutes for Project Manager and project team meetings

Answer phones, direct calls, and sort/distribute incoming mail

Collect and distribute client bills and invoices

Prepare memos, correspondence, reports, and other project documents

Coordinate travel arrangements and other internal services to support project needs

Prepare outgoing mailings, labels, emails, and faxes

Reserve conference rooms and coordinate client, vendor, and supplier presentations, meetings, and interviews, including setup and cleanup

Schedule and coordinate client interviews, presentations, and other meetings

Order and maintain office and project supplies

Maintain project calendars and team rosters

Assist with clerical needs across projects

Comply with company policies, procedures, and standards

Perform other duties as assigned

High school diploma or equivalent and a minimum of 3 years of office/clerical experience; OR Associate degree and 4 years of office/clerical experience; OR Bachelor's degree and 2 years of office/clerical experience

Some college coursework preferred

Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint

Strong organizational and attention-to-detail skills

Excellent written and verbal communication skills

Ability to manage multiple tasks, priorities, and deadlines in a fast-paced project environment

Ability to work independently, stay organized, and provide reliable support to Project Managers and project teams

Professional maturity, strong follow-through, and ability to balance competing tasks and deadlines

Background in coordination, logistics, customer-facing support, or administration is a plus

Self-starter, detail-oriented, and confident communicator

Medical, Dental, & Vision Plans (if eligible)

Relationship-driven process to find your best fit

6 Paid Holidays

Regular meetings to ensure quality in your engagement

Competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage options

401k plan with company match and full vesting after eligibility

Employee Assistance Program (EAP) with services like virtual counseling, financial services, legal services, life coaching, etc.